Executive Assistant

About the role

As an Executive Assistant, you will make an impact by providing high-level administrative and operational support to senior leaders in a multinational environment. You will be a valued partner to the leadership team, working collaboratively with executives, internal stakeholders and global teams to coordinate priorities, improve efficiency and maintain clear communication.

• Manage complex executive calendars, daily agendas, meetings and priorities to ensure leaders’ time is aligned with key business objectives.
• Coordinate executive meetings from preparation through follow-up, including invitations, agendas, briefing materials, meeting logistics and action tracking.
• Manage executive communications and information flow by prioritising correspondence, drafting responses and tracking important commitments and deadlines.
• Prepare accurate, professional reports, presentations, executive summaries and other documentation for leadership discussions and stakeholder updates.

• Maintain confidential records, support team onboarding and offboarding, and improve administrative workflows using productivity tools, trackers and established systems.

We believe hybrid work is the way forward as we strive to provide flexibility wherever possible. Based on this role’s business requirements, this is a hybrid position requiring[4 days per week] in a Cognizant office in Amsterdam. Regardless of your working arrangement, we are here to support a healthy work-life balance through our various wellbeing programmes.

The working arrangements for this role are accurate as of the date of posting. This may change based on the project you are engaged in, as well as business and client requirements. Rest assured, we will always be clear about role expectations.

• Eight to nine years of experience providing executive assistance or advanced administrative support within a corporate or multinational environment.
• Professional-level English communication skills, with the ability to produce clear, accurate emails, reports, presentations and executive documentation for international stakeholders.
• Strong experience managing complex calendars, executive correspondence, confidential information, meeting arrangements and administrative processes.
• Advanced proficiency with office productivity and collaboration tools used to manage documents, track activities and coordinate hybrid meetings.
• Excellent organisation, judgement and attention to detail, with the ability to anticipate executive needs and manage competing priorities under tight deadlines.

• A Certified Administrative Professional qualification, or an equivalent advanced administrative certification.
• Experience supporting multiple senior executives or leadership teams across different countries and time zones.
• A track record of improving administrative processes, documentation practices or executive-support workflows.
• Experience coordinating onboarding, offboarding, governance activities and operational deadlines.
• A culturally aware, service-oriented approach to working with diverse global teams and stakeholders.

We’re excited to meet people who share our mission and can make an impact in a variety of ways. Don’t hesitate to apply, even if you only meet the minimum requirements listed. Think about your transferable experiences and unique skills that make you stand out as someone who can bring new and exciting things to this role.