Payroll Manager

Hours:

40 per week

Type of contract:
Permanent position

Location & way of working:
Amsterdam head office, minimum 4 days a week on-site.

Team:
This role leads 1 Payroll Specialist

Urban Gym Group is a fast-growing, multi-brand fitness organization committed to providing innovative and inspiring fitness experiences. With gyms across the United Kingdom, the Netherlands, Dubai, and Ireland — including Train More, Gymbox, Clubsportive, The CLB, RUSH, PILAT3S, TRIB3, and Gym Warehouse — we are dedicated to empowering people to live healthier, happier lives. We value teamwork, innovation, and a passion for fitness, and we’re looking for a Payroll Manager who can take full ownership of our payroll function and drive it forward as we continue to grow.

The Payroll Manager owns the end-to-end payroll function for Urban Gym Group, ensuring accurate, compliant, and timely monthly payroll across the UK, the Netherlands, and Ireland, with growing involvement in Dubai and any further markets as the Group expands. This is a permanent role with real ownership: beyond keeping payroll running smoothly, you’ll be expected to professionalize and improve the function, lead the transition to a new payroll system, and lead payroll related projects.

. You’ll work closely with the Finance Director, the HR team, and our external payroll providers, and will be a key player as we scale across multiple international markets.

The role has a strong operational and multi-country focus, covering a dynamic workforce including flex workers and zero-hours contracts across club operations. You’ll also support the integration of newly acquired entities into the Group’s payroll processes and systems, including the transition and harmonization of payroll activities previously managed outside the Group, as well as the integration of further countries as Urban Gym Group expands.

• Own and continuously improve the end-to-end payroll function for all Urban Gym Group countries, ensuring accurate, compliant, and timely payroll every month.
• Lead the implementation of a new payroll system (Rippling) and drive the migration from current providers and processes.
• Take ownership of a broader set of HR responsibilities alongside payroll, strengthening the link between payroll, HR, and the business.
• Build a scalable payroll function that can support Urban Gym Group’s continued growth, including entry into new countries.

• Own and manage end-to-end monthly payroll for employees across the UK, the Netherlands, and Ireland, with growing involvement in Dubai and other countries as the Group expands.
• Liaise with external payroll providers to ensure accurate and timely submission of payroll data.
• Ensure correct processing of salaries, deductions, bonuses, expenses, and benefits across all clubs and countries.
• Providing proactive advice to management and senior leadership on payroll and related areas, such as legislation and tax.
• Coordinate payroll inputs from HR, club managers, and other internal stakeholders.
• Act as the primary point of contact for payroll-related queries from employees and the business.
• Ensure compliance with payroll regulations and tax requirements in each country (e.g. HMRC in the UK, Belastingdienst in the Netherlands, and the equivalent authority in Ireland).
• Manage statutory requirements including social security, pension contributions, and tax filings.

• Lead or play a leading role in the implementation and migration of a new payroll system , working closely with Finance, HR, and external vendors.
• Identify and drive improvements to payroll processes, controls, and reporting as the Group scales.
• Support data migration, configuration,…