Purchasing Officer

General Information Country/Region Netherlands Province /City Amsterdam Hiring  Entity Rosewood Amsterdam Department Finance Job  Type Fixed Term Contract

Job Description OUR PURPOSE AND CULTUREWe are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.

As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.

THE TEAMAs part of our Finance & Purchasing team, you will play a vital role in supporting the smooth operation of the hotel through effective procurement practices and supplier coordination. Working closely with Food & Beverage, Culinary, Housekeeping, Engineering, Spa, Front Office, Finance, and external suppliers, you will help ensure that the products and services required across the hotel are sourced efficiently and delivered on time.

Reporting to the Director of Purchasing, you will act as a key link between operational departments, suppliers, receiving, and finance teams, helping to maintain operational efficiency, compliance, and the exceptional standards synonymous with Rosewood Hotels & Resorts.

YOUR ROLEAs Purchasing Officer, you will support the day-to-day procurement activities of the hotel through effective purchasing administration, supplier coordination, and order management. You will be responsible for ensuring purchase requests are processed accurately, purchase orders are issued in a timely manner, and deliveries are tracked to support uninterrupted hotel operations.

Through your attention to detail, organizational skills, and collaborative approach, you will contribute to maintaining accurate purchasing records, supporting departmental requirements, and ensuring the hotel has the products and services needed to create exceptional guest experiences.

HOW YOU’LL MAKE THE PLACEProcess approved purchase requisitions and purchase orders accurately and in a timely manner.

Issue purchase orders to approved suppliers and obtain order confirmations.

Monitor open purchase orders and follow up on outstanding deliveries to ensure operational needs are met.

Coordinate with Receiving and Accounts Payable teams to resolve discrepancies relating to orders, deliveries, and invoices.

Maintain supplier records, quotations, contracts, and procurement documentation in accordance with company policies.

Support operational departments with their purchasing requirements and provide timely updates on order status.

Ensure compliance with procurement procedures, approval workflows, and audit requirements.

Assist with inventory-related activities, stock monitoring, and procurement reporting.

Build and maintain positive relationships with suppliers while upholding Rosewood's professional standards.

Support the Director of Purchasing and Finance team with administrative and operational tasks as required.

COULD THIS BE YOU?

You have experience in purchasing, procurement administration, inventory control, or a related support function.

Experience with in a luxury hotel, resort, or hospitality environment would be an advantage.

You possess strong administrative and organizational skills with exceptional attention to detail.

You are proficient in Microsoft Office applications, particularly Excel, Outlook, and Word.

Experience working with procurement, inventory management, or ERP systems is beneficial.

You communicate effectively and build strong working relationships with colleagues, suppliers, and stakeholders.

You are proactive in following up, resolving issues, and ensuring tasks are completed accurately and on…