Executive Assistant – Team Lead

• Manage the Global Head of AI's calendar, inbox, and priorities
• Coordinate complex international travel, prepare itineraries, and handle visa logistics
• Prepare briefing materials, pre-reads, and follow-up actions for board, leadership, and cross-functional meetings
• Represent the Global Head of AI with internal and external stakeholders as gatekeeper and trusted proxy
• Track strategic communications and alignment across the leadership team
• Manage budget tracking and expense compliance
• Manage and develop junior team assistants and delegate execution-level work
• Maintain discretion and confidentiality
• Own onboarding for new AI team hires from pre-arrival logistics through integration and early engagement
• Plan and execute team offsites, leadership programmes, and large-scale events
• Apply PERMA as a framework for team wellbeing
• Hold regular office hours or other rituals to monitor team wellbeing
• Oversee office and workspace needs, including hybrid work setup, seating strategy, and facilities coordination
• Coordinate cross-functionally with HR, IT, Events, Finance, Workplace, Legal, and Comms
• Track engagement and wellbeing signals and improve team dynamics

• Proven experience in a senior EA, executive business partner, or operations role supporting senior leadership in a fast-scaling technology organisation
• Demonstrated ownership of team experience programmes: onboarding, culture, engagement, or rituals — not just coordination or administrative support
• Track record of designing and running team events at scale: offsites, all-hands, leadership programmes, and recurring engagement touchpoints
• Comfort operating across HR, IT, Finance, Legal, Comms, and Events, driving delivery without direct authority
• Fluent in English
• Presence and communication clarity to operate across an international, matrixed organisation
• Familiarity with PERMA or other evidence-based wellbeing frameworks is a strong plus
• Background in organisational development, HR business partnering, or experience supporting AI or deep-tech teams is a plus

Demonstrates expertise in managing executive calendars, coordinating complex travel logistics, and facilitating team engagement initiatives. Proficient in overseeing onboarding processes and applying wellbeing frameworks to enhance team dynamics in a fast-paced technology environment.

• Executive Business Partner Experience
• Team Experience Programme Ownership
• Event Planning and Execution
• Cross-Functional Coordination
• Fluency in English

• Calendar Management
• Travel Coordination
• Budget Tracking
• Onboarding Processes
• Event Planning
• Team Dynamics Improvement
• Confidentiality Management
• Strategic Communication Tracking
• HR Coordination
• Organisational Development

• Communication Clarity
• Discretion
• Team Leadership
• Stakeholder Management
• Presence

• Fast-Scaling Technology Organisation
• PERMA Framework
• AI Teams
• Deep-Tech Teams
• Engagement Touchpoints