Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support accurate and timely payment operations for a busy organization in Amsterdam, New York. This role is ideal for someone who works well independently, stays organized under competing deadlines, and brings a thoughtful approach to resolving invoice and vendor issues. The position focuses on processing payables from receipt through payment while maintaining strong financial controls and reliable vendor records.

Responsibilities:

• Review incoming vendor invoices, organize supporting documentation, and route items for appropriate approval before processing.
• Match purchase orders, receipts, and invoices to verify accuracy and resolve discrepancies before posting transactions.
• Enter payable transactions with correct general ledger coding to support accurate financial reporting.
• Prepare and issue vendor payments through the company accounting system and ensure weekly disbursements are completed on schedule.
• Maintain supplier records by updating account details, assisting with new vendor setup, and confirming documentation is complete.
• Reconcile vendor statements, investigate outstanding items, and follow through on payment or billing variances.
• Manage a high volume of invoice data entry while meeting deadlines and maintaining strong attention to detail.
• Partner with internal teams and external suppliers to answer payment questions and resolve account concerns efficiently.