Accounting Specialist

Anaheim, United States

Primary responsibilities include but are not limited to, reconciling various general ledger accounts, recording daily A/P and A/R transactions, preparing month-end journal entries, daily reconciliation of transactions, and effectively communicating the results of audits performed. The order of the duties listed does not represent the importance and/or percentage of time dedicated to each duty.

• Prepare daily deposit journal entries
• Prepare interoperability deposits and journal entries
• Update and maintain various logs
• Match and post accounts payable invoices
• Reconcile cash, check, and credit card transactions daily and monthly
• Investigate and resolve all cash, check, and credit card variances
• Perform daily internal audits of customer adjustments posted, toll rate charged, transponder review, etc.
• Prepare month-end journal entries
• Issue and reconcile purchase orders
• Perform vendor and credit card reconciliations
• Reconcile and prepare daily deposits
• Reconcile and post other agency interoperability invoices
• Distribute purchase orders to vendors
• Reconciles purchase orders to vendor invoices
• Maintain and reconcile purchase order log
• Prepare, post, and reconcile customer refunds
• Prepare weekly, monthly, and quarterly reports to the Client
• Prepare weekly and monthly invoices to other interoperability agencies
• Reconcile weekly collection agency payments
• Reconcile collection agency invoicing
• Maintain paid voucher files and controlled asset log
• Prepare monthly audits
• Process NSF Checks
• Other duties may be assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficiency in MS Word and Excel
• Strong technical research skills
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to work independently and under strict deadlines
• Ability to maintain confidentiality and discretion properly
• Should possess an above-average skill ability and knowledge of PCs. The ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) daily. The individual should possess the skills and ability to learn and utilize new software products as introduced by the organization.
• Ability to read and comprehend simple to complex instructions, correspondence, and memos. Ability to write simple to complex procedures, staff memos, and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION & EXPERIENCE:

• High school diploma or general education degree (GED).
• One (1) to two (2) years of experience in accounts payable, accounts receivable and journal entry preparation or one to two years of related college courses or training required.