District Accounting Specialist

Position Number: 2015961P

Location: District Services

Department: District Fiscal Affairs

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with contract or department needs.)

Prepare, review, monitor, and analyze a variety of difficult and comprehensive financial statements, general ledgers and reports as required by the District, State, Federal government, or other agency, including but not limited to categorical grants, CCFS 311annual report, Schedule of Expenditures of Federal Awards (SEFA), Schedule of Expenditures of State Awards (SESA), Non-Resident Tuition Fee report, 311Q, quarterly investment reports, IPED, Used Tax report, etc.;

ensure compliance with applicable rules, regulations, policies and procedures; maintain, verify financial statements, general ledgers, statistical and other complex accounting records.

Assist in the preparation and monitoring of District-wide or campus-wide budget; process budget transfers and prepare journal entries; budget reconciliation;
Board agenda items for new budget, budget adjustments; monitor accounting activities of assigned categorically-funded programs; prepare expenditure and progress reports as required by funding agencies; prepare claims for reimbursements of grant expenditures and forward to appropriate funding agencies through invoicing, drawdown of funds from phone systems and/or web-based system; reconcile and balance accounts and bank statements; assist program manager to ensure compliance with contractual constraints;

participate in grant audits.

Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors.

Maintain up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special, and general fund programs; answer questions and provide technical expertise to assist District and department personnel regarding various records, budgets, accounts and programs.

Prepare and process, monitor and reconcile various documents involved in financial transactions, such as invoices, deposits for cash and checks, requisitions, purchase orders, contract agreements, and bids and maintain accurate records of cash and check receipts; process student financial aid disbursements, monitors and reconciles the cash balance for all financial aid grants and other financial aid related activities; review and approve purchase requisitions.

Prepare, audit, and analyze invoices for payment, such as requisitions, petty cash vouchers, and mileage and travel expense reports; prepare claims for capital projects; process payments for payroll, loans, grants, and reimbursements.

Process, monitor and reconcile data entry to County and District files to assure accuracy of data; reconcile cash, expense/revenue accounts, asset/liability accounts, fund balance with the County, Orange County Business Office of Department of Education; identify issues, errors and problems and prepare adjusting journal entry and/or County Transfer to resolve discrepancies.

Review Personnel Change Forms and process payroll redistributions; process payroll reconciliations; perform cash and bank reconciliations, reconcile accounts receivable and accounts payable with external entities as well as with different funds and entities within the District.

Participate in the District's year-end closing and audit process; review various reports during closing process and identify and correct errors; perform complex calculations, analyses, and prepare…