Executive Assistant to President, ADHC

Position: Executive Assistant to the President, ADHC

A great experience starts with you!

Honda Center welcomes fans, performers, and athletes from around the globe. Our team members are an integral part of the event experience through their interactions with guests. Whether you’re looking to create a great guest experience at a concert, support business growth and development, work behind-the-scenes during an Anaheim Ducks game, or anything in-between, this is your opportunity to start the next chapter of your career story and help create a one-of-a-kind fan experience at Honda Center.

Once you've had a chance to explore our current open positions, apply to the ones you feel best suit you, as an applicant, you can always see your application status in your profile.

Job Title:

Executive Assistant to the President, ADHC

Pay Details:

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail.

Responsibilities

• Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization

• Communicate with members of the NHL League offices and Club teams.

• Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff

• Answer and transfer phone calls, screening when necessary

• Maintain filing systems and records as assigned, including digitally

• Retrieve information as requested from records, email, minutes, and other related documents

• Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff

• Coordinate and schedule meetings, appointments, travel, and accommodations

• Proofread legal documents and generate redlines and final formatted documents

• Receive and transmit invoices from third parties and assist in tracking department expenditures

• Gather and analyze data housed in internal and external databases as requested

• Draft internal and external communication and correspondence on behalf of the President, ADHC

• Collaborate with other Executive Assistants to successfully coordinate projects and schedules

• Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters

• Prepare agendas and schedules for meetings

• Prepare and submit expense reports

• Participate in special projects

• Maintain the highest quality service standards working with internal/external partners

• Maintain professionalism and strict confidentiality with all materials

• Perform other related duties as assigned

Skills

• Bachelor’s degree in a related field preferred

• Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive

• Excellent verbal and written communication skills

• Excellent interpersonal and customer service skills

• Excellent organizational skills and attention to detail

• Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software

• Basic understanding of clerical procedures and systems such as recordkeeping and filing

• Able to work independently

• Able to work nights, weekends and holidays in accordance with game schedule and other team events

Knowledge, Skills, and Experience

Education - Bachelor's Degree

Experience…