Part-time Senior Office Specialist - Public Works

Part-Time Senior Office Specialist – Public Works

The Subdivision/Development Services of the City of Anaheim Public Works Department seeks a dynamic Part-Time Senior Office Specialist to support the Public Works Engineering Public Counter and provide customer assistance and service to external and internal customers. The candidate will have strong customer service skills, be highly team-oriented, and able to perform in a fast‑paced environment.

• Perform complex clerical support work for a functional area within the department.
• Compose correspondence requiring judgment and understanding of unit procedures, for supervisor review.
• Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
• Develop formats for entering, editing and organizing data with modern business computer applications; manipulate data and prepare reports and graphics.
• Transcribe dictated records using modern office equipment and computer software.
• Compile and type agendas and minutes; proofread materials for clerical accuracy and spelling.
• Compile information for regularly scheduled and special narrative and statistical reports; locate sources, code and classify data, devise forms and determine appropriate formats.
• Set up, maintain and post data to logs, lists, ledgers, follow‑up files and other records; check and compare records for accuracy.
• Utilize office equipment, media and computer applications to input, maintain, retrieve, transfer and communicate confidential and privileged information.
• Log, type, file and process purchase requisitions and maintain related invoicing records.
• Maintain records of purchases, budget accounts and inventory; process and maintain files for invoices relevant to purchase orders.
• Conduct verbal and/or written contact with vendors or other city departments regarding invoices or purchases; troubleshoot problem accounts and verify payments; compute billings and keep ledgers.
• Conduct training classes for the department on purchasing procedures.
• Develop filing systems for record storage and retrieval; code documents; purge and shred documents.
• Act as a receptionist to the public, take and respond to calls, screen inquiries, take messages and schedule appointments; provide technical data abstraction.
• Maintain radio communication with field personnel.
• Provide user assistance and dispatch problems to appropriate sources for resolution on automated systems.
• Submit and schedule batch programs, reports and special jobs that run off hours.
• Receive, open, date stamp and distribute incoming mail; process outgoing mail.
• Screen and arrange mail in priority order; assemble background information and distribute to appropriate personnel.
• Copy, collate, staple and otherwise bind and distribute a variety of materials.

Experience: Extensive, responsible, and varied typing, record keeping, report preparation and other clerical work.

Knowledge of:

• Modern office equipment, procedures, and practices.
• Personal computer hardware and software, including word processing, spreadsheets and database programs.
• Telephone etiquette;
  English usage, spelling, grammar and punctuation.
• Purchasing techniques; business math; computer terminals and associated software.
• Basic principles of supervision and training.

Abilities:

• Operate a computer terminal and use associated software.
• Maintain accurate records; effectively answer and process a high volume of telephone calls.
• Read, understand and apply difficult materials; establish record‑keeping systems.
• Plan, schedule, make work assignments, set priorities and train assigned clerical staff.
• Maintain confidentiality and professionalism under stressful situations.
• Interact with a variety of clientele while retaining a professional environment.

License/Certification: Valid California Driver's License by date of appointment; driving may be required for some assignments.

Part‑time, usually averaging 20–30 hours per week; a minimum number of hours is not guaranteed.

Applications will be accepted until Monday, January 5, 2026 at 5:00 PM
. Applicants are encouraged to apply early; applications will not be accepted after the deadline.

Selection will consist of a minimum of skills examination and oral interview. The eligibility list established from this recruitment may be used to fill current or additional vacancies throughout the City.

The successful candidate will undergo a reference/background check (including a conviction record) and a pre‑employment medical examination (drug/alcohol screening). The City of Anaheim utilizes E‑Verify; new employees must provide documentation to establish identity and work authorization.

Communication regarding your application and status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process.

Equal Opportunity Employer