Secretary - Registrar​/Records Bilingual & Non-Bilingual

Secretary – Registrar/Records (Bilingual & Non-Bilingual)

Location:

Anaheim, CA

Salary: $4,562.00 – $6,000.00 Monthly

Employment Type:

Full Time – 11.5 months – 40 hrs/week

Department:
School Sites

• Perform moderately complex clerical support and record‑keeping duties related to pupil enrollment, graduation/promotion, and withdrawal of students.
• Specialized functions in student records management, transcript analysis, and data input.
• Other related work as required.

• Assigned to a school site; specialized clerical support for registration, enrollment, and cumulative/permanent record maintenance.
• Requires familiarity with District and State enrollment laws, policies, and procedures.
• Bilingual class requires ability to speak, read, and write in Spanish.

• Education:
  
  High school graduation.
• Experience:
  
  Two years of secretarial experience, preferably involving student/teenage contact and school records management.

• Modern office procedures, practices, and equipment.
• Transcript evaluation and student enrollment procedures.
• State and District laws, rules, and regulations related to pupil enrollment, graduation, student records maintenance and confidentiality.
• Record‑keeping, report preparation, and filing techniques.
• Oral and written communication skills, including telephone techniques.
• Correct English usage, grammar, spelling, punctuation.
• Customer service and interpersonal skills.
• Proficient computer skills in data entry and software.
• Intermediate math.

• Coordinate activities of the Registrar and/or Records Office at an assigned school site.
• Perform secretarial functions such as word processing, filing, reports.
• Learn software applications.
• Organize, compile, evaluate student data.
• Evaluate and interpret transcripts.
• Interpret, apply, and explain records regulations.
• Establish and maintain student records and files.
• Prepare reports.
• Type at 45 words per minute.
• Plan and organize work.
• Work independently with little direction.
• Meet schedules and timelines.
• Understand instructions.
• Perform arithmetic computations accurately.
• Maintain confidentiality.
• Complete work with interruptions timely.
• Prioritize work.

Contact with public; stand, sit, walk, kneel, repeated bending, reach overhead; lift 5–26 lbs; use fingers repetitively with pressure; use computer and telephone.

Inside school office; contact with staff, students, administration; exposure to minor contagious illnesses; high volume of work with frequent interruptions and stringent deadlines.

• Health benefits:
  
  100% employer contribution toward employee and family premiums.
• Sick leave, holidays, bereavement, emergency leaves.
• Public Employees Retirement System (PERS) – 7% employee contribution.
• Medical, dental, vision, behavioral health, life insurance for employees and dependents.

The Anaheim Union High School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on any protected characteristic and is an equal opportunity employer.