Executive Assistant and Project Coordinator

Job Overview

Salary $35 - $40 per hour. Based in Orange County, CA. We have been building architectural designs for decades. Seeking an experienced Project Coordinator with Executive Assistant responsibilities covering maternity leave (3-6 months).

• Work for a great company! Fun, dedicated, skilled professionals.
• Weekly Pay.
• Eligible for Platinum Level Medical Benefits, Dental, Vision and 401K.
• Consistent work throughout the holidays and into next year. Full 40 hour work weeks.
• Beautiful office environment located in Orange, CA.

• Provide comprehensive administrative support for assigned senior executives.
• Ensure executives are well‑prepared for client meetings and presentations.
• Facilitate communication between the executive and other departments.
• Manage sensitive and confidential information with professionalism and discretion.
• Provide high‑level project‑related administrative support to project managers and senior management on assigned projects.
• Oversee the administrative coordination of multiple proposals from initiation through completion.
• Support the project manager by tracking project timelines, deliverables, and progress.
• Serve as a liaison between clients, consultants, contractors, and internal teams to ensure clear and consistent project communication.
• Prepare, maintain, and organize comprehensive project documentation, including proposals, contracts, reports, and correspondence.
• Ensure that all project activities and deliverables meet the company’s quality standards and comply with relevant regulations and codes.

• Minimum of 5 years of experience in a similar role, preferably within the construction industry.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently and as part of a team.
• Proven experience in project coordination or project management.
• Bachelor’s degree in a relevant field is preferred.

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