HR Clerk Anaheim, CA

Temporary HR Assistant

We are looking for a reliable and detail-oriented Temporary HR Assistant to support our employee file digitization preparation process. This role involves organizing, cataloging, and securely packaging employee records for shipment to a scanning company, ensuring accuracy and compliance throughout the project.

• Requires fully proficient job knowledge / skills.
• Strong organizational skills and attention to detail.
• Ability to work efficiently under deadlines and manage multiple tasks.
• Familiarity with handling confidential information and maintaining data privacy.
• Effective communication and collaboration skills.
• Proficiency with spreadsheets (Excel) for tracking.
• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary / Associates Degree with a minimum of 2 years of prior related experience.

• Basic knowledge of HR compliance requirements regarding employee records.

• Review and organize employee files to ensure all records are complete and properly categorized.
• Prepare files for shipment, including labeling, packaging, and documentation.
• Maintain an inventory of files and track their transfer from internal storage to the scanning company.
• Collaborate with HR staff to address discrepancies or missing documents.
• Ensure all files are handled securely and confidentially during the preparation and shipping process.
• Assist in digitization preparation tasks, including labeling documents for easy retrieval post-scanning.
• Provide regular updates on progress and any challenges encountered during file preparation.