Healthcare Activation Manager

Location:
Remote but must be based on the West Coast
Travel: Required - Approx 25%

I'm working with an established healthcare consulting organization that is looking to add an Activation Manager to its growing activation team.

This is a dedicated healthcare activation role
, rather than activation sitting underneath a general project management or move management function. The position will support major healthcare capital projects from planning and construction through building readiness, FF&E deployment, operational readiness and final occupancy.

The Activation Manager will act as a key link between healthcare clients, clinical teams, construction teams, architects, equipment planners, vendors and other project stakeholders. Depending on project size and complexity, you may support a senior team member or take the lead on activation activities directly.

• Develop and manage activation schedules, project milestones, resource requirements and dependencies across complex healthcare projects.
• Coordinate FF&E and medical equipment deployment, including delivery, installation, relocation and room-by-room placement.
• Support building and departmental readiness ahead of occupancy, identifying potential issues that could affect activation or deployment.
• Facilitate activation meetings and cross-functional planning with teams including Clinical Engineering/Biomed, Facilities, IT, Supply Chain, Security, EVS and construction stakeholders.
• Coordinate closely with owners, architects, general contractors, MEP trades, equipment vendors and healthcare leadership throughout the project lifecycle.
• Support fixed medical equipment coordination, including in-wall/on-wall requirements, pre-installation inspections, shop drawings, RFIs and site readiness.
• Maintain activation schedules as construction milestones, vendor lead times, client priorities and project dependencies change.
• Manage risk and issue tracking, helping resolve potential roadblocks before they impact deployment or occupancy.
• Participate in site walks, building readiness assessments and pre-installation inspections.
• Coordinate vendor activities including equipment delivery, installation, testing, certification and closeout documentation.
• Support warehouse and logistics planning associated with FF&E deployment.
• Track project progress, action items, budgets and schedule performance while keeping clients and project teams informed.
• Support move and transition planning where required, including departmental moves and relocation of existing equipment and FF&E.
• Contribute to project closeout, post-occupancy activities and lessons learned.

• 3+ years of experience within healthcare building activation or a closely related healthcare capital-project environment.
• Strong understanding of hospital or clinical operations, departmental workflows and the challenges involved in bringing new or renovated healthcare spaces into operation.
• Experience working alongside construction, design, facilities, clinical and vendor teams.
• Understanding of architectural drawings, construction documentation, project schedules and equipment specifications.
• Strong project coordination, problem-solving and stakeholder-management skills.
• Ability to manage multiple priorities and communicate effectively in fast-moving project environments.
• Confident communicating with both project-level stakeholders and executive leadership.
• Experience with Microsoft Office and project management/tracking platforms. Experience with Smartsheet, Attainia, Fit Up or Revit is beneficial.
• Bachelor's degree in a related discipline is preferred.
• Willingness to travel to healthcare project sites as required. Some projects may require extended periods…