Event Manager, Special Events

A great experience starts with you! Join our team to help create and develop the future of live entertainment and sports in Orange County!

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Mission: To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions.

Vision: We will be the social and entertainment center of Orange County – a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community.

Values: Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold

The annual base salary range for this position in California is $80,000 to $90,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate’s geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

This position plans, coordinates, and executes events at the Honda Center, a premier entertainment and sports venue, and other related properties, including ARTIC, The Grove of Anaheim, and OCVIBE venues under development. This position works closely with internal and external resources to ensure seamless development and execution of all event-related details. Responsibilities include oversight and delivery of all phases of an event: establishing a relationship with the client, event logistics, managing to budget, and ensuring successful execution and follow-up.

Requires intensive attention to detail while maintaining the highest standards of customer service. Duties include management of event contract details, including space requirements, technical requirements, food and beverage requirements, etc. This position is the main point of contact for Special Event client representatives and venue staff to advance and coordinate logistics for assigned events concerning budgets, entertainment, transportation, facilities, technology, equipment, operational requirements, department staffing levels, and all other event-related elements.

• Serve as venue liaison between contractors, organizers, and management regarding all facets of events
• Responsible for coordination and advancement efforts for assigned events, including front-of-house and back-of-house logistics
• Communicate all necessary venue information to Special Event client representative for advancement purposes and ensure all information related to events has been advanced to the appropriate venue departments and subcontractors for seamless execution
• Review event rental agreement language to determine how to proceed with coordination efforts for assigned events
• Ensure event rental agreements are signed, initial payments and insurance coverage received before event load in for assigned events
• Ensure information is correctly entered into the Momentus Elite event management program promptly
• Plan and monitor budgets, adjusting when necessary and ensuring adherence to budget
• Collaborate with clients and internal departments to maintain compliance related to the use of space and timing of access
• Manage development and distribution of necessary event-related information, orders, production notes, summaries, and fact sheets to all internal and external contacts, as well as third-party contractors and vendors
• Prepare event-specific information sheets for distribution to include all event-related information 30 days before assigned events
• Ensure event information and set-ups are accurate for all assigned events
• Depending on the rental agreement language, prepare total reimbursable venue labor and rental equipment costs for assigned events on time
• Analyze and complete a thorough wrap-up of all elements of each event, including submission of event debrief/after-action report to document areas of success and needed improvement
• Develop extensive knowledge of the arena,…