Purchasing Agent

Industry: Commercial Doors, Gates, Access Control & Security Systems
Job Type: Full-Time
Location: Anaheim, CA
Compensation: $28.00-$35.00 Hour

We are seeking a highly organized, detail-oriented, and proactive Purchasing Agent to join our growing team. This position is responsible for sourcing, purchasing, and coordinating materials, equipment, and supplies necessary to support our commercial installation, service, and construction operations.

The ideal candidate will have purchasing or procurement experience within the commercial services, construction, facilities maintenance, or specialty contracting industries
, with a strong understanding of vendor management, inventory control, material procurement, and job scheduling.

This individual will work closely with project managers, estimators, service technicians, dispatchers, and warehouse personnel to ensure materials are ordered accurately, delivered on time, and available when needed. Experience using Service Titan or a similar field service management platform is highly preferred.

Manage the purchasing process for materials, parts, equipment, tools, and supplies required for commercial service and installation projects.

Review purchase requests, work orders, and project specifications to determine material requirements.

Source and purchase commercial doors, gates, access control equipment, hardware, motors, operators, electrical components, and related materials.

Obtain vendor quotes, compare pricing, and negotiate favorable costs, terms, and delivery schedules.

Generate, process, and track purchase orders to ensure accuracy and timely fulfillment.

Coordinate special orders and long-lead-time materials to prevent project delays.

Verify that all necessary materials are ordered and available before scheduled installations or service appointments.

Identify opportunities for cost savings and purchasing process improvements.

Establish and maintain strong relationships with manufacturers, distributors, and suppliers.

Monitor vendor performance related to pricing, quality, availability, and delivery timelines.

Resolve issues involving incorrect shipments, damaged materials, shortages, and backorders.

Research and identify alternative suppliers when necessary.

Maintain updated vendor information, pricing agreements, and product catalogs.

Work closely with warehouse and operations teams to monitor inventory levels and replenish stock as needed.

Track incoming shipments and coordinate deliveries to the warehouse, jobsites, or service technicians.

Ensure accurate documentation of material receipts, returns, and inventory transfers.

Assist with inventory counts, stock reconciliation, and inventory accuracy.

Coordinate with dispatch and project managers to prioritize materials based on installation schedules and service requirements.

Monitor outstanding purchase orders and communicate potential delays to appropriate team members.

Utilize Service Titan or similar software to manage purchasing activities, purchase orders, inventory, and job-related materials.

Maintain accurate purchasing records, vendor documentation, pricing, and order histories.

Coordinate with accounting to reconcile purchase orders, packing slips, and vendor invoices.

Research and resolve discrepancies involving pricing, quantities, and billing.

Assist with tracking purchasing expenses and ensuring compliance with established budgets.

Prepare purchasing reports and provide updates on outstanding orders, material availability, and procurement costs.

Support the development and improvement of purchasing procedures and…