Accounts Payable Specialist

OPTI STAFFING GROUP IS HIRING! Opening:
Accounts Payable Specialist

Location:

Anchorage, AK Pay: $23.00 to $28.00 per hour

• Accounts Payable Receive, review, and process vendor invoices for accuracy, completeness, and appropriate approvals
• Match invoices to purchase orders, contracts, receipts, and other supporting documentation as applicable
• Assign appropriate general ledger account coding and enter invoices into the accounting system accurately and on time
• Support preparation of weekly and ad hoc payment runs including ACH, wire transfers, and checks
• Reconcile vendor statements and resolve discrepancies promptly
• Respond to vendor inquiries and maintain positive vendor relationships
• Coordinate with operations and other departments to ensure timely invoice approvals and maximize available vendor discounts

• Reconcile accounts payable subledger to the general ledger
• Assist with month-end and year-end closing activities related to accounts payable
• Prepare accruals for outstanding invoices when necessary
• Support annual financial statement audits by providing requested documentation
• Assist with preparation of annual Forms 1099 and related reporting
• Maintain organized electronic and paper filing systems for accounts payable documentation
• Ensure compliance with company policies, accounting procedures, and internal controls
• Assist with expense report review and reimbursement processing

• Maintain vendor files including tax forms, insurance certificates, banking information, and contract documentation
• Coordinate new vendor setup and maintain vendor master records
• Maintain Master Service Agreements and the contract database
• Assist with contract administration, renewals, and document tracking
• Support purchasing and procurement processes
• Maintain confidentiality of all financial and contractual information

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered
• Two or more years of accounts payable or accounting experience preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with accounting software and ERP systems; familiarity with Pak Energy or Doc Vue a plus
• Strong understanding of accounts payable principles and accounting procedures
• Excellent attention to detail and accuracy
• Strong organizational and time management skills with the ability to manage multiple deadlines
• Strong written and verbal communication skills
• High degree of integrity and ability to maintain confidentiality
• Ability to work independently while collaborating effectively across departments

• Health, dental, and vision insurance
• 401(k) and profit sharing with 3% company match