Project Accounting​/Billing Coordinator - AES Anchorage Office

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We're proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We've also earned multiple Conoco Phillips Supplier Recognition Awards for Focus on Execution.

The Project Accounting/Billing Coordinator supports the financial administration and billing lifecycle of assigned projects. Working closely with Project Managers, Operations, clients, and the Finance team, this role ensures accurate project setup, contract compliance, timely and complete invoicing, effective accounts receivable follow-up, and reliable project financial reporting. The position also reviews supporting field and cost documentation, resolves billing discrepancies, and maintains organized records for audits and project closeout.

• Review contracts, purchase orders, work authorizations, rate sheets, and amendments to identify financial terms, billing requirements, fee structures, limits, and required supporting documentation.

• Set up projects, phases, tasks, and Work Breakdown Structures accurately in the ERP or project accounting system.

• Maintain project records, including client information, budgets, funding, billing rates, project manager assignments, change orders, and contract modifications.

• Coordinate with Project Managers and Operations to resolve incomplete or inconsistent setup information before costs or billing are processed.

• Prepare accurate draft invoices and coordinate pre-bill reviews and approvals with Project Managers.

• Verify time, expenses, field tickets, service records, delivery documents, purchase orders, and other backup for completeness, accuracy, and contract compliance.

• Apply approved labor, equipment, material, markup, tax, retention, and other billing terms.

• Finalize customer invoices and submit them through email, Open Invoice, or other client-specific portals within established deadlines.

• Track invoice status, rejections, corrections, change orders, retention, and final billing requirements through project closeout.

• Review project-related vendor and subcontractor charges for appropriate coding and billability.

• Monitor project budgets, funding, work in progress, revenue, unbilled costs, billing variances, and other financial indicators.

• Reconcile customer billings, accounts receivable balances, vendor statements, contract rates, and purchase order activity.

• Review accounts receivable aging, investigate outstanding balances, and coordinate collection follow-up and cash application as assigned.

• Research and resolve pricing, ticket, coding, funding, and delivery discrepancies with Project Managers, Operations, clients, and Finance.

• Support month-end close, revenue recognition, forecasting, and management reporting by providing accurate and timely project information.

• Maintain complete billing and project accounting records and provide documentation for internal and external audits.

• Other duties will be assigned to…