Payroll Specialist Job Anchorage area,Alaska USA,Accounting

Duties and Responsibilities

Payroll Processing & Operations
- Manage end-to-end payroll processing across multiple companies and legal entities in Deltek Costpoint, ensuring accurate and timely submission across weekly, biweekly, and semi-monthly pay cycles.
- Review and validate approved timesheets in Deltek T&E prior to payroll processing; identify and resolve discrepancies in charge codes, hours, and approval status before payroll computation.
- Administer day-to-day payroll operations including data validation, pay calculations, adjustments, deductions, and standard payroll reporting within Costpoint.
- Audit and validate payroll results for each entity prior to final approval, reconciling gross-to-net calculations and identifying variances.
- Coordinate off-cycle and irregular payments including bonuses, severance, retroactive adjustments, and manual checks or direct deposits.
- Process garnishments, child support orders, tax levies, and other court-ordered deductions in compliance with federal and state regulations; maintain accurate records for audit purposes.
Employee Setup & System Maintenance
- Set up and maintain employee profiles in Deltek T&E for all supported entities, ensuring accurate configuration of schedules, pay rules, accruals, and timesheet cycles.
- Review and validate employee tax setup, including W-4s, applicable state withholding forms and address data, to ensure correct withholding configuration in Costpoint.
- Maintain the Employee Master File in Costpoint with accuracy and timeliness; process new hires, terminations, pay changes, direct deposit updates, and other employee data changes in accordance with established controls.
- Verify employee FLSA exemption status and pay type configuration within Costpoint align with current classification and wage-and-hour requirements.
Compliance & Special Payroll Types
- Process multi-company, multi-state payroll in compliance with varying federal, state, and local wage, hour, and tax regulations across all supported entities.
- Administer Service Contract Act (SCA), Davis-Bacon Act (Certified Payroll), and union payrolls in accordance with applicable wage determinations, fringe benefit requirements, and certified payroll reporting obligations.
- Ensure compliance with federal, state, and local payroll and tax laws as well as internal policies, SOX controls, and audit requirements.
- Maintain current knowledge of changes in payroll law, tax regulations, and agency requirements; proactively flag compliance risks to the Payroll Manager.
Reconciliation & Year-End
- Support quarter-end and year-end payroll processing, including reconciliations, W-2 review, and entity-level reporting across all supported companies.
- Perform periodic payroll reconciliations, identifying and resolving discrepancies between Costpoint payroll records, tax with holdings, and general ledger postings.
- Assist with preparation and distribution of year-end employee tax forms and support any W-2c correction processes as needed.
Employee Support & Cross-Functional Collaboration
- Respond to employee inquiries regarding pay discrepancies, direct deposit, W-2s, and payroll policies with accuracy, timeliness, and professionalism.
- Collaborate closely with HR, Accounting, Benefits, and Finance to resolve payroll discrepancies, billing issues, and cross-entity reconciliation matters.
- Facilitate payroll audits by providing accurate records, documentation, and Costpoint-generated reports to auditors and internal stakeholders.
- Perform additional payroll duties as needed to support team operations and continuity during peak periods.

Required Qualifications and Experience

High school diploma or GED required; some college preferred. Relevant payroll experience may substitute for formal education.
3+ years of demonstrated…