Inter Billing Specialist

Intercompany Billing Specialist### Intercompany Billing Specialist Apply:
Anchorage, AK:
Full time:
Posted Yesterday:
JR110103

Calista Corporation Regular
** JOB SUMMARY
** The Intercompany Billing Specialist is responsible for establishing and maintaining intercompany work orders (IWOs), preparing intercompany billings, and performing billing services for government and commercial contracts across multiple entities. This ensures billing transactions are accurate, timely, properly documented, and compliant with applicable contractual, regulatory, and company requirements. This role requires strong analytical skills, attention to detail, and the ability to manage high-volume billing activities, reconcile discrepancies, and meet recurring deadlines.
** ESSENTIAL FUNCTIONS
*** Establish and maintain IWO in accordance with approved Intercompany Work Order Request Forms and Calista’s Inter-Organizational Transfer Policy.
* Review IWO requests for completeness, accuracy, and appropriate approvals before establishing projects.
* Maintain IWO project structures, including required project components, billing information, and related setup details, in accordance with established procedures.
* Maintain a comprehensive tracking system for intercompany and regular billings, including project status, billing activity, outstanding items, and required follow-up.
* Prepare, review, and process high-volume monthly intercompany invoices across multiple entities, ensuring transactions are accurate, complete, and supported by appropriate documentation.
* Prepare monthly IWO allocations and investigate and resolve allocation discrepancies in coordination with accounting and other affected departments.
* Assist with month-end and year-end closing activities, including preparation of intercompany true-up invoices, supporting reconciliations, and related intercompany journal entries.
* Review applicable contract terms, work order agreements, and supporting documentation to ensure billings are consistent with approved arrangements, and applicable requirements.
* Maintain intercompany billing records, reconciliations, and supporting documentation in accordance with company procedures and audit requirements.
* Review open billing detail (OBD) regularly to ensure costs associated with intercompany and contract billing activities are billed appropriately or held pending resolution.
* Prepare, review, and submit government and commercial contract invoices, ensuring accuracy, timeliness, and compliance with contract terms and company policies.
* Coordinate with accountants, project managers, team members, and other stakeholders to research discrepancies, resolve billing issues, and improve billing processes.
* Prepare and distribute billing reports and supporting schedules to subsidiaries, accounting personnel, and other stakeholders as required.
* Provide documentation and explanations to support internal and external audits, including DCAA voucher reviews and requests related to intercompany and contract billing activities.
* Ensure intercompany and contract billing activities comply with company policies, established accounting procedures, applicable contractual requirements, and relevant regulatory requirements.
* Work in a constant state of alertness and in a safe manner.
* Perform other duties as assigned.
** SUPERVISORY RESPONSIBILITIES
** This position does not have supervisory responsibilities.
** KNOWLEDGE, SKILLS, & ABILITIES
*** Knowledge of intercompany billing practices, accounting procedures, and transactions reconciliations.
* Understanding of intercompany work order structures, project setup, allocations, and related billing processes.
* Basic understanding of accounting principles, billing terminology, and billing procedures.
* Ability to review, reconcile, and analyze high volumes of financial data with accuracy and attention to detail.
* Ability to identify discrepancies, research variances, and resolve routine billing and allocation issues.
* Proficiency in computerized accounting and financial systems, with the ability to learn and effectively use company-specific systems.
* Proficiency in Microsoft Excel, including the ability to use spreadsheets to track, analyze, and reconcile financial data.
* Ability to prioritize tasks, manage multiple assignments, and meet recurring monthly and year-end deadlines.
* Effective written and verbal communication skills to coordinate with accounting personnel, project managers, and other stakeholders.
* Ability to analyze…