Document Controls Specialist

Job Objective

To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

• Facilitate the proper care, custody, and control of compliance-controlled documents.
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform document control functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on document control procedures and standards.
• Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Train and mentor fellow Document Controls Specialists and support personnel.

• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adheres to the company's values - integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

• Three (3) to five (5) years minimum of experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages;
  Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.
• Understanding of industrial standards and regulatory document control requirements:
  Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Excellent communication skills with the ability to accurately solve problems.
• Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.
• Expertise in the use and application of the following software:
  • Required
    :
    Microsoft Office (Excel, Word, PowerPoint, and Outlook)
  • Documentation repository database software:
    • File Trail
    • Documentum/Open Text
  • Share Point
  • AutoCAD Viewer (preferred)

• Preferred:
  Bachelor's Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

• N/A