Administrative Assistant

Overview

Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS) is recruiting for an Administrative Assistant
1. This position is in the General Government (GGU) bargaining unit at a range 12.

This position is open to Alaska Residents only. Please check the Definition FAQ to determine if you qualify.

As the newest member of our team, you will be stepping into a crucial role as the primary point of contact for DAS. Your contributions will be essential in providing vital administrative support to our leadership and division team. Your duties will include serving as the welcoming face of DAS by greeting visitors with professionalism and efficiency; drafting and managing a variety of correspondence to ensure clear and accurate communication;

overseeing the timely and accurate submission and processing of staff timesheets; arranging and coordinating travel logistics for leadership and staff to ensure smooth and efficient journeys; and assisting with various aspects of our recruitment efforts to help build and maintain a strong team.

The role also involves supporting the activation process of Alaska Organized Militia members into State Active Duty, ensuring smooth coordination and clear communication throughout these critical procedures.

The Division of Administrative Services continues to provide outstanding support to our division team, supervisors, and leadership by delivering exceptional administrative services. As a highly motivated, customer-service-oriented agency, DAS relies on the Administrative Assistant 1 to play a vital role in ensuring smooth operations and effective communication, enhancing efficiency and responsiveness across the division and supporting Alaska’s military and veteran population through reliable service and dedication.

As a valued member of the DAS Administrative section, this role offers a meaningful opportunity to contribute to a vital mission while fostering self-growth and career advancement through extensive training and development. Working closely with a dedicated administrative team under the guidance of the Administrative Officer 2, you will gain valuable experience and skills, supported by competitive benefits such as paid leave, retirement options, and comprehensive health plans that promote your overall wellbeing.

DAS is located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking/jogging trail and have access to a no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

• Interpersonal
  
  Skills:
  
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another…