Administrative Assistant

Administrative Assistant (090009) Job Description

The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), is recruiting for an Administrative Assistant
1. This position is in the General Government (GGU) bargaining unit at a range 12. The job is open to Alaska residents only. Please check the Definition FAQ to determine if you qualify.

As the newest member of our team, you will be stepping into a crucial role as the primary point of contact for DAS. Your responsibilities include:

• Serving as the welcoming face of DAS by greeting visitors with professionalism and efficiency;
• Drafting and managing correspondence to ensure clear and accurate communication;
• Overseeing the timely and accurate submission and processing of staff timesheets;
• Arranging and coordinating travel logistics for leadership and staff to ensure smooth journeys;
• Assisting with recruitment efforts to build and maintain a strong team.

In addition, you will play a key role in supporting the activation process of Alaska Organized Militia members into State Active Duty, ensuring smooth coordination and clear communication throughout these critical procedures.

The Division of Administrative Services (DAS) continues to provide outstanding support to the division team, supervisors, and leadership. As a highly motivated, customer-service-oriented agency, DAS relies on the Administrative Assistant 1 to play a vital role in ensuring smooth operations, effective communication, enhancing efficiency and responsiveness, and supporting Alaska's military and veteran population through reliable service and dedication.

As a valued member of the DAS Administrative section, you will have the opportunity to grow through extensive training and development. You will be supported by competitive benefits such as paid leave, retirement options, and comprehensive health plans that promote overall wellbeing.

Located on Joint Base Elmendorf/Fort Richardson (JBER), you can enjoy the natural beauty of the Arctic Valley, walking/jogging trails, and a no-cost fitness center. You will have the opportunity to collaborate with uniformed military members and fellow state employees, maintaining a healthy work-life balance.

• Interpersonal Skills
  :
  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds; sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Self-Management
  :
  Sets well‑defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Attention to Detail
  :
  Is thorough when performing work and conscientious about attending to detail.
• Computer Skills
  :
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Customer Service
  :
  Anticipates and meets the needs of both internal and external customers; delivers high-quality products and services; is committed to continuous improvement.

Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or similar). OR Six months of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience (three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience).

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational staff on administrative…