Administrative Assistant

Administrative Assistant

Calista Brice LLC is hiring for an Administrative Assistant in Anchorage, AK.

STG Inc is part of the Calista Brice Line of Companies, a proud subsidiary of the Calista Corporation, an Alaska Native Corporation. STG provides construction and project‑management services across Alaska and beyond, with a focus on innovative rural infrastructure solutions.

Anchorage, AK – onsite work

$20 - $25 per hour

Front Desk & Reception:

• Greet visitors promptly in a professional, friendly, and courteous manner.
• Answer and route multi‑line phone calls, taking accurate messages as needed.
• Check and respond to messages from the main company voicemail daily.

Administrative & Office Support:

• Open, date‑stamp, distribute, and process all incoming mail.
• Coordinate incoming and outgoing inter‑office paperwork.
• Scan, log, and electronically file purchase orders and other key documents.
• Maintain organized paper and electronic filing systems for company records.
• Book travel and accommodation reservations for employees as requested.
• Enter data accurately into Excel, Word, Smartsheet, and other business applications.
• Monitor office and kitchen supply inventories, placing orders and restocking weekly.
• Maintain cleanliness and organization of common areas, including kitchen and conference rooms.
• Assist with meeting and training setup and cleanup in conference rooms.
• Assist with scheduling building or office repair and maintenance services.
• Provide administrative and accounting support for various staff and projects as assigned.
• Support other departments with administrative duties as needed.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

This position has no supervisory responsibilities.

• Strong computer skills and internet research ability.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Skilled in using standard office equipment (multi‑line telephone, copier, scanner, fax).
• Knowledge of general office practices such as filing, mail distribution, and supply ordering.
• Professional phone etiquette and courteous communication.
• Strong organizational skills, multitasking, and attention to detail.
• Efficiently plan and execute tasks, meeting deadlines in a fast‑paced environment.
• Basic mathematical calculation ability.
• Typing minimum 45 words per minute and 10‑key touch typing.
• Maintains high accuracy in data entry and recordkeeping.
• Handles sensitive and confidential information with discretion.
• Manages paper and electronic filing systems effectively.
• Works effectively under pressure and adapts to changing priorities.
• Demonstrates tact, diplomacy, and professionalism in interactions across all levels.
• Works effectively within an Alaska Native Corporation multi‑business environment.

• High School Diploma or GED equivalent.
• 1 or more years of office or administrative experience.
• Experience using Microsoft Office Suite (Excel, Word, Outlook).
• Ability to pass drug and background screenings.

• Associate degree in Accounting, Finance, or Business Administration, or related field.
• 1 or more years of accounting‑related experience.
• Experience in construction, engineering, or equipment service industry.

The office is fast‑paced and multitasking; flexibility with last‑minute requests is required. Occasional weekend and/or evening work may be needed to meet deadlines.

• Competitive wages and bonus programs.
• Mentorship Program tailored to career development.
• Tuition reimbursement.
• Health insurance via FEHB (low employee premiums). Includes FSA, dental, and vision.
• Employee Assistance Program.
• Company‑paid life insurance, AD&D, LTD, and optional voluntary life/STD/Accident/Critical illness/Whole Life.
• Paid sick leave.
• Paid time off – 2080 paid regular hours per year; ranges from 15 to 37.5 days based on tenure.
• 10 regular holidays plus a work anniversary floating holiday.
• 401(k) match of $0.50 per dollar up to 6% of employee contribution.
• Benefits may vary based on position status and eligibility.

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