Administrative Assistant

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Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

POSITION TITLE:
Administrative Assistant

CORPS/DEPARTMENT:
Salvation Army Clitheroe Center

REPORTS TO:
Quality Assurance Manager/Business Administrator

FLSA Status:
Full-Time/ 40 hours per week;
Non-Exempt

Scope Of Position/Essential Functions

Under the general supervision of the Quality Assurance Manager/Business Administrator, the Administrative Assistant provides clerical assistance to the Executive Director, Residential Clinical Managers, and residents, performing a variety of detailed and advanced administrative duties. Assignments are performed with some independence but in conformance with established office policies and guidelines.

Education And Work Experience

• High school diploma or equivalency.
• Three years’ experience in a similar clerical position.
• One year’s experience in clerical and data entry work; proficiency in using general office equipment, Microsoft Office Suite, databases, Intergy, and report-generating programs.

• Knowledge of cross-cultural issues.
• Knowledge of peer support mentorship, advocacy, and recovery support.
• Understanding of trauma-informed care.
• Alaska driver’s license with acceptable criminal history and driving records.
• Ability to maintain a collaborative and cooperative work environment and to work with a minimum of supervision.
• Excellent verbal and written interpersonal and communication skills.
• Highly organized, detail oriented, and demonstrated ability to work harmoniously with peers, supervisors, clients, families, and visitors.
• Ability to complete multiple tasks, meet deadlines, observe confidentiality, remain self-motivated, and work with a minimum of supervision.

• Understands, supports, and promotes the mission of The Salvation Army
• Assists with written, verbal, and electronic communications, including handling appropriate client inquiries regarding treatment.
• Assists with researching and collecting information from various sources regarding day-to-day operations of the facility and providing data entry as directed.
• Prepares meeting minutes, routine reports, client billing, and Medicaid/SNAP application process for clients.
• Establishes and maintains a strong information management system and performs data entry in a variety of applications.
• Maintains the activity calendar, sends acknowledgments to advisory committee for special events.
• Orders supply and handles invoices, attaching coding sheets for payment processing.
• Builds and maintains positive professional relationships with all other disciplines within the organization.
• Keeps accurate records of gift-in-kind work sheets, and correspondence as directed.
• Assists new employees with site orientation (phones, computer, and ).
• Attends staff meetings and complete required trainings.
• Completes forms for bank deposits, logs, finance reports, and makes deposits to the bank as needed.
• Maintains petty cash safe and client moneys safe including deposits and withdrawals from safe with adherence to dual control policy.
• Adheres to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA). Document client services in the electronic health records system.
• Maintains program employee competency files; assists management with processing confidential information including payroll and preparing employee related paperwork.
• Provides coverage of front desk and phones when directed.
• Performs other related duties as assigned.