Executive - Administrative Specialist; Exempt

Executive - Administrative Specialist (Exempt) in Anchorage, AK

State of Alaska

Location:

Anchorage, AK

Full Time

Job Number: 52424

Commerce, Community, and Economic Development

Are you an organized professional with a high level of initiative and strong communication and interpersonal skills? Are you interested in working with a driven team, focused on promoting a healthy economy, strong communities, and protection for consumers? Do you enjoy providing administrative assistance to Executive Leadership? If so, this fully exempt Administrative Specialist position within the Department of Commerce, Community, and Economic Development, Alaska Broadband Office (ABO) may be for you!

The ABO is located on the 15th floor of the Atwood Building in Anchorage, where you will enjoy a panoramic view of downtown Anchorage, Mt. Susitna aka Sleeping Lady, and the Knik Arm. Great dining and shopping, the Park Strip, Anchorage Museum, and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.

The benefits of joining our team: There are lots of opportunities for trainings and conferences and learning more advanced financial management and budgeting for the right person who has the initiative.

This position serves as the central hub for the ABO and you will be joining a team of dedicated, wonderful professionals who work together effectively and efficiently to support our mission.

You will work with the executive staff of the ABO, the Commissioner’s Office, and staff from other divisions who are working closely with the ABO. You will have an opportunity to learn administrative/financial functions of managing federal grants as a pass-through entity and exposure to subgrantee federal compliance. This is a great place to work with excellent co-workers and ample opportunities to grow and expand your skillset.

You will also on a regular basis interact with the DCCED Commissioner and other Commissioner office staff, and periodically interact with other departments, the Governor’s Office, members of the Alaska Legislature, and members of the public.

• Manages the Commissioner's Office front desk as the main point of contact on a daily basis.
• Serves as the point of contact for the public and internal stakeholders, providing guidance and technical assistance.
• Under the direction of the AOM, updates ABO’s website, posting meetings notices, program fact sheets, public resources, current news, and other relevant information.
• Acts as the Director’s Executive Assistant, assisting with scheduling meetings, document creation, data gathering, and provides assistance to other ABO staff on special projects as needed.
• Independently manages travel arrangements for ABO staff, including processing travel authorizations and reconciling expenses. This includes booking rural and ultra rural travel with a variety of transportation types which will require research and coordination.
• Manage the Travel Plan budget, ensuring planned travel is moving forward, adjusting the plan for unanticipated changes, and reporting to the AOM the monthly status and any potential challenges that would require budgetary changes.
• Provides administrative support for meetings, including scheduling, invites, technological assistance, creation of the agenda, taking meeting minutes, and distribution of meeting packets.

This position may require travel.

Desired

Qualifications:

• Four years of work experience as a Secretary, Executive Secretary, Administrative Assistant, Law Office Assistant, or the equivalent.
• A bachelor’s degree is preferred, but not required.

Documents to submit in order to be considered for this position:

• Please submit a current and professional resume that includes all of your work history (if not already listed in your application).
• Cover letter per instructions below. This cover letter will be used to determine which applicants will move on to the interview process.
• The cover letter must address (in detail) each of the position-specific competencies to determine if the applicant has the requisite experience:
  • Plea…