Program Assistant; Anticipatory

Salary: 68,349.00 USD per annum and benefits

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in the USA

Job Function: Administrative

Classification: LE - A2

Location: Consulate of Canada in Anchorage

Number of Vacancies: 1

Closing date for application: 12 October, 2026 at 23:59 UTC/GMT
-8:00

• Provides administrative and clerical support to program operations, including preparing correspondence, reports, and briefing materials;
• Organizes meetings, schedules appointments, and coordinates logistics for visits and events, including hospitality activities;
• Arranges travel and accommodation for program staff and visiting officials;
• Supports procurement, contracting, or program-related activities;
• Assists with financial processes, including processing payments, tracking expenditures, preparing financial documentation and maintaining financial records;
• Conducts basic research and compiles information;
• Maintains filing systems, databases, and contact lists;
• Liaises with internal and external stakeholders, and responds to routine inquiries;
• Maintains professional relationships with local contacts and service providers;
• Supports communications and monitors program-related media and social media;
• Assists committees and working groups by preparing documentation and coordinating logistics;

• College diploma or postsecondary school technical or professional diploma attesting two or more years of full-time studies.

OR

• An acceptable combination of post-secondary education and minimum two years of relevant professional experience.

* Candidates will be required to provide proof of the completion of their education

The following languages and proficiency level are required for this job.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

In order to perform the duties relevant to this job, the following experience is required:

• Minimum of one (1) year of cumulative recent experience providing administrative or operational support services in an office environment, including coordinating tasks (e.g., scheduling meetings, organizing travel, supporting events) and logistical arrangements.
• Preparing and reviewing documents, correspondence or reports, and maintaining records, databases or filing systems.

* Experience must be within the last five years.

All competencies will be assessed. All competencies must be met prior to appointment.

• Thinking Things Through
• Judgment and Discretion
• Initiative and Action Oriented
• Working with Others
• Ability to communicate effectively orally and in writing
  -Advanced
• Knowledge of General Office Procedures and Practices
• Focus on Quality and Detail
• Proficiency in Microsoft Office 365 Suite including Word, Excel, Outlook, and PowerPoint.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications

• French language proficiency
• Experience working in a diplomatic mission, an intergovernmental organization or a Canadian public sector organisation.
• Experience organizing and supporting meetings, visits and events, including coordinating logistics.
• Experience with financial processes such as processing payments, tracking expenditures, or supporting financial or budget monitoring activities.
• Experience responding to client or stakeholder inquiries and providing administrative guidance or information.
• Experience liaising with local government agencies and external stakeholders

• Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of37.5hours per week.
• Occasional overtime, including evenings and weekends, may be required with advance notice.
• Location of work:Employees must be able to work in person in the office at the Consulate of Canada in Anchorage.

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization:Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

• We offer a competitive…