Data Integrity & Reporting Coordinator

• Base Pay $19.75 - $29.00 / Hour
• Job Category Recovery & Reentry
• Employee Type Non-Exempt - Full Time

• Name HR Department

Job Title: Data Collection Coordinator I/II/III

Department: Recovery & Reentry

Reports To: Data Supervisor

Supervises: None

FLSA Status: Non-Exempt

Pay Grade: N2 (I), N3 (II), N4 (III)

Job Type: Regular, Full-Time

AKBCU: Yes ICPA: No

General Functions:

The Recovery Services Data Collection Coordinator is responsible for directing and coordinating the overall data support functions for Recovery Service continuum of care, including program data collection such as Government Performance and Results Act (GPRA) and satisfactions. This position maintains input to Alaska's Automated Information Management System (AKAIMS) for Anchorage Safety Action Program (ASAP), Office of Children Services (OCS), and Drug Court requirements by retrieving information from collected documents and the Recovery Services Case Management System (RSCMS).

Working in partnership with our people, the Data Collection Coordinator helps develop opportunities that fulfill our endless potential by ensuring accurate data collection and reporting that supports evidence-based program evaluation and continuous quality improvement. The role requires strong analytical skills and attention to detail to maintain data integrity across multiple systems while supporting Recovery Services programs in achieving their clinical and administrative objectives.

Duties and Responsibilities:

• Ensure that satisfaction survey questions remain up to date and work with Data Supervisor to update and/or start new surveys to track appropriate responses needed for RS programs and CITC Board and Leadership.
• Responsible for all scans, labeling, and uploading documents to Scan Drive and the RSCMS electronic case management system and reviewing that all documents are correct; ensure documents are completed accurately prior to being uploaded to charts.
• Review all screening tools scanned for accuracy and completion before submitting them to the Data Evaluation Team.
• Maintain satisfaction survey spreadsheet for all assessments, outpatient, and residential programs.
• Assist in conducting follow-up surveys as requested by Data Coordinator II.
• Maintain and complete Permission for follow-up spreadsheets and add participants to Survey social media platforms for contact.
• Coordinate with staff from other departments to update screening tools to meet submission standards.
• Communicate clearly and professionally with fellow team members and other staff.
• Participate as an active member of the administrative team and attend important meetings.
• Maintain a positive working relationship with CITC staff and personnel of other partnering organizations while displaying a professional disposition.
• Maintain confidentiality according to all state and federal regulations, policies, and procedures.
• Perform all related duties as assigned.
• Consistently perform all duties and responsibilities of Data Coordinator I with a high level of proficiency.
• Administer and conduct all follow-up surveys following prescribed protocols to ensure proper tracking to all Recovery Services Programs and submit them to Data Evaluation Team.
• Maintain a tracking spreadsheet to ensure long-term goals are met.
• Enter data into state databases in accordance with RS procedures and time frames for all state grants and per referral requests.
• Act as a liaison between State AKAIMS and attend all AKAIMS meetings and training.
• Review and provide quality assurance to all AKAIMS entries.
• Provide and implement outreach opportunities that target participants who would be eligible for follow-up surveys.
• Ensure written documents such as Policies and Procedures are kept up to date.
• Ensure follow-up…