Administrative Assistant 1

Job Description

The Division of Corporations, Business & Professional Licensing, is recruiting for an Administrative Assistant 1 located in Anchorage!

We are an agency that values internal growth, with many staff advancing through the ranks over time. This position is intended to support licensing activities and offers an excellent opportunity for the incumbent to learn about professional licensing and prepare for the next step in their career with us. The role provides technical and administrative support for the State of Alaska’s Professional Licensing section and involves working with a wide variety of processes that use multiple technologies, proprietary software, applications, and media specific to the licensing unit.

In addition to core licensing responsibilities, this position also serves as backup support to the administrative team and will work directly with customers both in person and via phone and email ensuring they receive timely, accurate, and professional assistance.

The Division of Corporations, Business and Professional Licensing is a place where people can build meaningful and lasting careers. Our mission is to ensure that competent, professional, and well regulated commercial services are available to Alaska consumers. We are proud to be an agency that values growth, learning, and teamwork.

We take pride in helping Alaskans and supporting the professionals and businesses we serve.

We value and recognize the contributions of our staff everyone plays a role in our success.

We strive for excellence through careful attention to detail and continuous improvement.

We foster a collaborative environment where teamwork, creativity, and fresh ideas are always welcome.

We foster personal growth, independent work and judgement. Our office offers a fun, team oriented atmosphere with a strong emphasis on excellent customer service.

Corporations, Business and Professional Licensing is in downtown Anchorage on the 15th floor of the Alaska State Office Building.

Workstations have new furniture and ergonomic lifting desktops. The daily work environment is fast paced with priorities continuously changing. This position will work in the office supporting licensure for multiple programs and acting as a backup to the Admin team.

Ability to remain organized with projects and multiple email inbox management, thorough when performing work and display of a high level of effort and commitment towards performing work.

Strong interpersonal communication abilities; ability to communicate clearly and concisely in writing or verbally; ability to write with minimal typos or grammatical errors.

Adjusts planned work based on priorities and needs as they arise; ability to provide critical thinking to address multiple demands and competing priorities.

Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Anticipates and meets the needs of both internal and external customers.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for…