Trucking Administrator

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General Summary This position provides administrative support to the trucking dispatch department and serves as a primary administrative contact for owner-operator truckers. The role coordinates the documentation, compliance, contract, certified payroll, and payment-related processes required to establish and maintain successful partnerships with Granite.

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations.
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials.
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with Granite requirements.
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records.
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation.
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements.
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues.
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation.
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments.
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs.
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed.
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned.

High School diploma or equivalent required

1–3 years of administrative, office, dispatch support, accounting, or related experience required. Experience supporting trucking, transportation, construction, or owner-operator operations preferred. Experience with certified payroll and contract administration preferred. Experience reviewing invoices, payment documentation, or compliance records preferred.

• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas.
• Proficiency in Microsoft Word, Outlook, and other standard office applications.
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control.
• Knowledge of certified payroll requirements and reporting practices preferred.
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements.
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners.
• Ability to work independently, manage competing priorities, and respond with an appropriate sense of urgency.
• Detail-oriented with strong organizational,…