Operations Assistant

Kadiak, LLC., a Koniag Government Services company is hiring an Operations Assistant for our location in Anchorage, AK.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

The Operations Assistant is responsible for administrative functions associated with Kadiak LLC’s tribal court assessment contract, and will provide administrative support Kadiak’s leadership team.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.)

• Maintain a professional and efficient office environment.

• Provides excellent customer service while promoting good public relations by providing information and assistance.
• Provide monthly reports to the customer with direction from the Tribal Courts Assessments Project Manager.
• Review invoices for accuracy.
• Maintain consistent communication and outreach with Tribes and tribal entities.
• Coordinate rural travel logistics for team members.
• Maintain records and documents related to the contract.

• Responsible for word processing including but not limited to preparation of correspondence, reports, and spreadsheets.

• Responsible for maintaining master calendars.
• Responsible for organization and management of the Tribal Courts Project documents.
• Responsible for assisting in preparation of training manuals and documents, and assisting in design of each training module.

• Review and recommend changes to documents.
• Occasional travel to rural communities to assist in tribal court assessment document gathering when necessary.
• Maintain master contacts list and various event mailing lists.

• Responsible for reviewing correspondence, reports, manuals, spreadsheets and other business documents.
• Maintain form documents and templates.
• Complete expense reports.
• Interface with customers from time to time.

• All other duties as assigned.

• 3 - 5 years of progressively responsible administrative experience.
• Associates degree or higher or equivalent experience preferred.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with a high proficiency with the Microsoft Office Suite, Microsoft SharePoint, and Adobe products.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organization skills and detail oriented.
• Culturally sensitive and have knowledge of rural Alaska Native communities.
• Ability to maintain a valid Driver’s License.
• Ability to work in excess of 40-hour week if necessary.

• Must have manual dexterity to operate computer keyboard and standard office equipment.

• Dependable Attendance for a standard work day with desired availability during regular work hours.

This position is located in Anchorage, AK. Telecommuting will be allowable contingent on supervisor approval.

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law.

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