Administrative Assistant 2

• Providing essential administrative support to Anchorage Probation, including scheduling, correspondence management, and maintaining accurate office records.
• Processing payables, travel packets, timekeeping materials, and expenditure reconciliation ensuring compliance.
• Serves as a communication hub for the unit, coordinating with probation staff, external partners, and statewide offices to support efficient operations.
• Maintaining inventory tracking, ordering needs, and documentation to support daily office functionality.

The Alaska Department of Corrections, Division of Pretrial, Probation & Parole, strives to help provide positive change in every town, village, and neighborhood in Alaska by enhancing public safety, assisting the court with fair administration of justice for victims and defendants, and by providing quality supervision that holds defendant's accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success.

You will help in the administration of various levels of support for the division.

• Flexible schedules are available after meeting probationary period guidelines and dependent on office needs.
• Paid time off and career advancement opportunities.
• Parking is provided.

This position is located at the Anchorage Probation Office. You will be interacting regularly with staff, defendants, offenders, and community members while collecting information and relaying to the appropriate channels.

Customer Service:
Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

Interpersonal

Skills:

Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

Information Management:
Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

Teamwork:
Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Examples of entry-level technical experience include:

Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.

Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.

Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.

Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid…