Office Manager

Contract Billing & Office Manager

Required

Skills & Experience:

High school diploma, GED, or higher education; 4+ years of office administration or accounting support experience; previous construction progress billing experience required, including pay applications, schedules of values, and lien releases; comfortable reading contracts for billing terms and insurance requirements; strong organizational skills and the ability to independently manage many recurring deadlines; strong communication skills with general contractors, owners, vendors, and insurers;

proficiency in Microsoft Word, Excel, and Outlook.

Nice to Have

Skills & Experience:

Previous work experience in fire protection or the construction industry; experience with Sage 100 accounting software; experience billing through contractor portals (e.g., Textura, GCPay, Procore); experience with government or military contracts; coursework in bookkeeping, accounting, or business.

Job Description:

Insight Global is looking for an organized, deadline-driven Contract Billing & Office Manager to manage construction contract billing and day-to-day operations of the Anchorage office. This role is responsible for preparing and submitting monthly progress billings, pay applications, lien releases, and maintaining accurate job-specific billing requirements and deadlines. Additional responsibilities include reviewing and setting up new contracts, entering jobs and schedules of values in Sage, coordinating insurance certificates and claims, and supporting military base access requirements.

The Contract Billing & Office Manager will also handle purchase orders, supplier account requests, vehicle registrations, business and contractor license renewals, and other administrative duties to keep projects and office operations running smoothly.