Board & Operations Coordinator

• Location 111 W. 16th Avenue,Suite 400,Anchorage, AK, 99501,United States
• Employee Type FT Non-Exempt
• Required Degree High school

• Name HR

The Bristol Bay Foundation, a non-profit 501(c)(3) established in 1991, is committed to encouraging BBNC shareholders and descendants to pursue educational opportunities while preserving the rich cultural heritage of the Bristol Bay region. Our foundation operates scholarship programs, cultural and heritage grants, and engages in fundraising to empower and uplift our community.

The Board & Operations Coordinator plays a vital role in supporting the governance and assisting with the day-to-day operations of the Bristol Bay Foundation (BBF). This position coordinates board and committee logistics, manages internal communications and oversees essential office functions. The ideal candidate is highly organized, detail-oriented, and committed to creating meaningful experiences that reflect BBF’s values and strengthen relationships with board members, donors, partners, and the broader Bristol Bay community.

Board and Committee Engagement – 40% of role

• Serves as the primary liaison to BBF's Board of Directors, coordinating logistics including travel, reimbursements, scheduling, and timely communication.
• Manages the annual calendar for Board and Committee meetings, as well as ad hoc work groups and planning sessions.
• Develop meeting timelines and draft agendas and coordinates the preparation of Board and Committee materials, establishing deadlines and working with program, finance, and other staff to ensure reports and materials are completed and submitted on time.
• Compiles and distributes Board and Committee meeting materials and manages materials and governance information through BBF's OnBoard online portal.
• Records and finalizes accurate minutes for Board and Committee meetings and maintains Board governance records, including terms, committee assignments, policies, resolutions, and other key documents.
• Coordinates meeting logistics, including room setup, meals, technology, travel, lodging, and support for in-person and virtual participation.
• Coordinates logistics for BBF's annual Board retreat and annual in-region Board meeting, including travel, site visits, and related activities.
• Supports onboarding and orientation of new Board and Committee members and provides additional coordination and support for BBF's Youth Board Member.

Records & Information Management – 20%

• Serves as BBF's lead coordinator for organizational records and shared file management, with responsibility for maintaining an organized, accessible, and consistent shared file system.
• Leads BBF's ongoing Teams and SharePoint file organization and cleanup efforts in partnership with BBNC's Records and Information Management (RIM) team.
• Works across departments to establish and maintain consistent file structures, naming conventions, retention practices, and archiving processes.
• Regularly reviews shared files and works with staff to address outdated materials, duplication, inconsistent filing, and other records-management needs.
• Helps staff understand and consistently use BBF's shared file and records-management systems and coordinates periodic records cleanup and archiving activities.
• Supports records continuity during staff transitions by helping ensure organizational files are appropriately transferred, organized, and retained.
• Develops and maintains BBF's shared organizational contact system, working with staff to establish a consistent process for capturing and maintaining contact information for partners, community members, vendors, and other external relationships so that key organizational contacts are accessible across the…