Corporate Services Coordinator Job Anchorage area,Alaska USA,Business

Corporate Services Coordinator

Cook Inlet Region, Inc is seeking a talented Corporate Services Coordinator to join our Corporate Services team. CIRI's offices are conveniently located in mid-town Anchorage at the Fireweed Business Center, a modern building that represents CIRI's cultural diversity, respect for the land, and sustainability. The Fireweed Business Center reflects our heritage in the displayed Alaska Native art and interior design.

Cook Inlet Region, Inc., also known as CIRI, is one of 12 land-based Alaska Native regional corporations created pursuant to the Alaska Native Claims Settlement Act (ANCSA). CIRI's regional boundaries roughly follow the traditional Dena'ina territory of Southcentral Alaska. CIRI was incorporated on June 8, 1972, and is owned today by a diverse group of more than 9,500 Shareholders who live in Alaska and throughout the world.

CIRI offers an excellent benefits package for eligible employees. Benefits include: paid holidays, paid time off, 401K with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.

General Function

In alignment with CIRI's mission and values, the Corporate Services Coordinator is responsible for performing corporate services activities including procurement, courier tasks, and warehouse activities in an efficient and cost-effective manner. Responsible for ensuring appropriate levels of inventory are available and maintained in an orderly manner.

Major Activities (Typical Duties/Responsibilities)

Serve as the secondary point of contact for conference center rentals and facility services for the Fireweed Business Center, including third-party rentals and CIRI events. Once venue facilities have been booked and the contract has been signed, becomes the main day-of point of contact, including advance follow-up communication.

Manage daily tasks related to CIRI's mailroom and the Fireweed Business Center shipping and receiving area.

Maintain sufficient inventory of all small wares, both in-house and at the warehouse. Update inventory lists (including accounting asset list) as necessary.

Manage the disposal or donation of surplus and unused items. Develop and maintain a list of organizations that take surplus materials.

Assist the records department with audits of archived business records by comparing box contents with the database and noting discrepancies.

Review coded invoices in a timely manner to ensure invoice accuracy and verify that products and services have been received. Review monthly budget detail and discuss with immediate supervisor.

Oversee CIRI's kitchen needs, including shopping and collecting recycling.

Oversee and maintain staffing for the shipping and receiving area at the Fireweed Business Center for all building tenants.

Ensure that courier services, errands, and deliveries are provided in a professional and timely manner.

Maintain an efficient and orderly warehouse. Serve as on-call contact for warehouse security and emergencies.

Work with the Administrative Assistant to guarantee the main phone line coverage.

Assure company vehicles are properly maintained and have IM tests, current registration tags, and insurance documentation. Track all bills and receipts for the vehicle maintenance database and manage the vehicle GPS tracking system.

Provide logistical support for Shareholder and employee corporate events.

Perform other duties as appropriate and as assigned.

Knowledge/Skills/Abilities

Understand CIRI's mission, vision, and strategic focus areas and incorporate knowledge into daily activities.
Knowledge of general warehouse and inventory management procedures.
Familiar with the greater Anchorage area.
Ability to deal with frequent changes, delays, interruptions, and/or unexpected events or situations.
Demonstrate ability to make sound decisions, solve problems and exercise excellent judgment.
Ability to follow directions and carry out detailed instructions, either oral or written.
Work independently as well as on a team and with minimal supervision.
Proficient in using Microsoft Office products such as Word, Excel, Outlook, and industry-standard computer software and databases.
Excellent interpersonal skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees, as well as outside business associates; exhibits a professional manner in dealing with others.
Clean, professional appearance.
Good verbal and…