Alaska Program Coordinator

Job Title: Alaska Program Coordinator

Reports to: Alaska Program Manager

Status: Full-Time Exempt, Permanent

Salary: $52,000 - $56,000 Annually

Location: Anchorage, AK ( Hybrid-Remote)

Position Summary:

The Student Conservation Association provides an array of corps and crews programming across the country. Program Coordinators help with the administrative and logistical tasks of executing program in their corresponding region. The Program Coordinator position is responsible for ensuring the logistical and administrative task lists associated with the safe, complete and accurate execution of SCA’s various Corps programs in their portfolio are completed in a timely manner.

This person ensures Team Leaders are equipped for the program delivery work scheduled, comply with curriculum and any applicable Ameri Corps mandates, safety controls, logistical service/program delivery needs, and mandatory internal record-keeping and administrative requirements. This position reports to the Alaska Program Manager for Corps programs.

This position will be responsible for the day-to-day operations of Corps programming in the State of Alaska and will be based out of Anchorage, Fairbanks or Juneau. SCA Alaska has an office in Anchorage and has a hybrid work approach.
If remote, away from Anchorage, this position requires 4 week-long trips to Anchorage: staff training or pre-season prep, leader training, member training, and post season wrap up.

Job Responsibilities:

Program Planning & Delivery:

• Supervise 3-4 Corps Teams
• Work with Alaska Program Manager Corps to review execution plan and ensure necessary preparations and monitoring plans are completed;
  Collaborate with Alaska program staff team to execute program.
• Report, track and respond to incidents in accordance with SCA policies and procedures.
• Responsible for modeling, facilitating, and building an inclusive community.
• Collaborate with Agency Partner- on the ground support- for work project logistics and outputs
• Ensures project logistics are planned and organize prior to program;
  Assist SCA’s Training Department with member and leader training.
• Monitor leaders’ project delivery to ensure compliance with administrative, Ameri Corps and other curriculum checklists;
  Responsible for ensuring leaders and members are readily equipped with or have access to necessary gear and equipment.
• Monitor administrative requirements of the program: weekly timesheets, program reports/summaries; development and monitoring of program budget.
• Ensures timesheets are completed accurately by all program participants and leaders, approve timesheets for each participant;
  Ensure program reports/summaries are submitted timely
• Monitor team budgets: save receipts and code properly; track spending on each line item.
• Monitor all other SCA administrative requirements are met by teams.
• Communicate regularly with the field leaders with weekly check-ins.
• Schedule, plan and execute field visits to camp with the teams for 2 nights while monitoring the crew dynamic, program outputs, compliance with policies and work output expectations.

Recruiting & Onboarding:

• Act as hiring manager to interview and hire seasonal field leaders.
• Collaborate with Recruiter on member interviewing and hiring.
• Collaborate with HR on leader and member onboarding and field ready status for all participants.
• Assist with orientation of crew leaders to prepare them for the teams work ahead of them.

Program Improvements:

• Share on-the-ground learnings with Alaska Program Manager and the Alaska team.

External Engagement:

• Represent Alaska Corps Program in the community.
• Represent SCA with Agency partners on pre-season and post season calls and field visits.
• Assist Alaska Program Managers and Partnership staff to build relationships with…