Purchasing Specialist

Title:

Purchasing Specialist
FLSA:

Reports to:

Sr Mgr. Needs Planning and Purchasing

The Purchasing Specialist will work with SAP applied systems and with direct association to Procurement as the primary support function for all purchases for the assigned Wind, Solar, and BESS plants and report directly to the Manager, Contract Management and Purchasing in support of this strategy.

Responsibilities include, but are not limited to:

• Perform all SAP transactions in support of all purchasing of materials, services and supplies for the technology assigned to include the following;
• Sourcing of new and qualified vendors
• Register new vendors as new suppliers
• Achieve the highest value for the procurement while minimizing delivery, quality and performance risks. Find compromises and solutions to drive negotiations to a close under time constraints
• Ensure all Purchase Requests/Orders contain correct and complete information
• Perform 1st level release of all PR/PO for departments assigned
• Create PO for purchases below the current procurement threshold
• Obtain approvals of PRs & POs from Managers
• Archive purchasing documentation for compliance purposes following
  *** policies
• Conduct micro tenders, analyze technical and commercial offers, and make award decisions
• Negotiate pricing with vendors on micro tenders not related to existing contracts
• Define awarding criteria for tender process
• Problem‑solve material sourcing strategy
• Troubleshoot system data errors and coordinate resolution with appropriate stakeholders to correct errors
• Perform quality control of scope of work and technical criteria documents and coordinate with technical services for refinements, corrections or clarifications
• Issue call‑off purchase orders from existing contracts, provide guidance on contractual options available for the requested need, and ensure proper usage
• Coordinate with Legal department on negotiation of terms and conditions on micro contracts
• Follow up with vendors on delivery of overdue materials
• Review open Purchase Orders with site managers to determine if they are still needed or should be closed out; close or modify Purchase Orders as needed
• Work for purchases above the department’s delegated threshold and record the proper documentation for each transaction according to Procurement policy
• Coordinate development of proposal materials, including scope of work, form of quotation and estimated costs
• Read, understand and ensure compliance with ENA policies, processes and procedures related to Purchasing activities
• Internal interaction within ENA AFC, Procurement and other departments
• Manage audit requirements related to purchasing for the assigned departments as delegated
• Troubleshoot system errors/issues as needed for all SAP MM items related to purchasing and elevate if needed
• Report various metrics as assigned by Manager
• Co-ordinate/Participate in training activities for site personnel regarding Purchasing Process
• Assist site personnel in invoice reconciliation
• Be available and willing to work overtime outside of normal business hours to fulfill emergency needs on a rotating basis

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Activities, duties, and responsibilities may change or new ones may be assigned at any time with or without notice.

This position will not manage direct reports.

• Bachelor’s degree or equivalent experience
• Minimum of 5 years of related experience
• Ability to independently prioritize and manage multiple tasks/projects to meet deadlines
• Superior organizational skills and detail oriented to ensure accuracy and quality
• Strong client-facing and internal communication skills
• Ability to work as part of a team and involve others in decisions when appropriate
• Strong computer skills with experience on the MS suite including Word and Excel
• Experience with SAP business management software
• Adaptability and flexibility to manage deadline pressure, ambiguity and change
• Initiative and drive for high achievement and continuous improvement
• Able to interpret legal documents and agreements

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”