Fleet & Logistics Manager

Job Purpose

The Fleet & Logistics Manager supports business operations by ensuring the effective management of the company fleet, facilities, assets and supporting systems. The role oversees the acquisition, maintenance and disposal of company vehicles, ensuring compliance with safety and regulatory standards while optimising fleet efficiency and cost control. In addition, the Fleet & Logistics Manager is responsible for the maintenance, security and operational standards of company buildings, ensuring facilities meet health, safety, environmental and operational requirements.

Driving license is essential. The role also provides oversight of central business assets, plant, IT equipment, facilities services and governance administration, ensuring appropriate registers, systems and controls are maintained. The Fleet & Logistics Manager will line manage the Business Support Manager, who delivers the day‑to‑day administration of facilities, assets and governance systems, while the role holder provides strategic direction, oversight and assurance.

• Own and implement a progressive fleet strategy, balancing cost efficiency, safety and carbon reduction.
• Oversee the acquisition, maintenance and disposal of company vehicles.
• Ensure fleet compliance with all safety, legal and regulatory standards.
• Develop and implement fleet policies and procedures to optimise efficiency and cost‑effectiveness.
• Monitor fleet performance metrics and drive continuous improvement initiatives.
• Coordinate vehicle inspections, repairs and preventive maintenance schedules.
• Manage relationships with vehicle suppliers, maintenance providers and insurance companies.
• Conduct regular audits of fleet operations and implement corrective actions as necessary.
• Prepare and manage budgets for fleet and facility operations.
• Monitor and control expenditure, ensuring cost‑effectiveness and value for money. Identify opportunities for cost savings and efficiency improvements.
• Develop and implement safety programs and training for staff.
• Respond to and manage emergencies and incidents related to fleet and facilities.
• Oversee the company fleet insurance policy.

• Oversee the maintenance and operation of all company facilities.
• Ensure facilities meet health, safety and environmental standards.
• Develop and implement facility management policies and procedures.
• Coordinate facility inspections, repairs and preventive maintenance schedules.
• Manage relationships with facility service providers and contractors.
• Plan and coordinate facility upgrades and renovations, as needed.
• Oversee PAT testing programmes for site equipment and assets (minimum 6‑monthly cycle where required).
• Oversee security arrangements for all CCS occupied buildings, including access control, alarms, keys and fobs.
• Monitor building related costs, utilities and service billing to ensure accurate oversight and cost control.
• Ensure the effective upkeep and maintenance of company buildings, with issues addressed in a timely manner.
• Ensure appropriate staff welfare provisions are maintained across facilities (e.g. consumables, welfare supplies, kitchen areas).
• Maintain the professional appearance and operational standards of all CCS occupied buildings.

• Maintain oversight of IT and plant kit list registers and associated asset tracking.
• Oversee uniform and PPE kit list management.
• Oversee the management and tracking of company tools and plant issued to staff.
• Ensure appropriate calibration of tools and equipment is carried out and recorded.
• Maintain oversight of central plant management and tracking systems.
• Oversee employee IT equipment registers including laptops, phones and other issued equipment.
• Maintain oversight of data connectivity, phone systems and associated hardware infrastructure.

• Oversee Protean account and licence management.
• Oversee the setup and removal of user accounts within Protean.
• Provide oversight of general PDA and Protean system support within the business.

• Oversee the creation and maintenance of contracts within Protean relating to tooling, equipment, assets…