Closing Office Administrative Assistant

Our growth and success are fueled by the ambitious goals we set over 35 years ago—and we’re just getting started. But it’s not just the agents who make this place special—it’s the dedicated staff behind the scenes who power our growth and innovation.

Here, you’ll find a team that values your contributions, supports your development, and celebrates your role in helping our agents thrive. Join us, and be part of a collaborative environment where your work truly matters.

Position:Closing Office Administrative Assistant

Location: Andover, MN

Job :103

# of Openings:1

We are seeking a dynamic and highly organized Administrative Assistant to join our team!

The Closing Office Administrative Assistant serves as the primary point of contact for the office and plays a key role in creating a welcoming, professional, and positive experience for customers, clients, sales associates, and visitors. This position is responsible for managing the day-to-day front office operations, providing exceptional customer service and ensuring office needs are handled efficiently and professionally. The ideal candidate is friendly, dependable, organized, professional, and comfortable working in a fast-paced environment where priorities can change throughout the day.

• Answer calls, redirect calls as needed, take messages, follow-up on phone inquiries as needed
• Enter data into software system to open new buyer and seller files
• Sort, distribute and send postal mail and interoffice mail in a timely manner
• Courier packages to Fed Ex as needed
• Maintain a closing schedule calendar for closer(s)
• Schedule purchase, sale and refinance closings
• Process electronic Certificate of Real Estate Value (CRV)
• Welcome visitors to the office; in office presence required
• Print closing packages and material
• Scan documents into software system
• Other office and administrative duties as needed
• In-person and regular attendance, required

• Proficiency in MS Outlook, MS Word, MS Excel
• Accurate computer keyboard skills
• Professional and clear phone and email etiquette
• STRONG sense of urgency and problem-solving skills
• GREAT attention to detail
• Ability to work in a fast-paced environment with minimal supervision
• Top notch organizational skills along with excellent verbal and written communication
• Working knowledge of operating standard office equipment and systems
• Title or real estate background preferred
• Previous office experience is preferred

Compensation:
Pay is commensurate with experience and qualifications plus a comprehensive benefits package including medical, dental, vision, short- and long-term disability, Accident, Critical Illness and Life Insurance, 401k Savings and Retirement with company match, PTO policy and company paid holidays.