Administrative Assistant IV - Institutional Parole - Angleton Institutional Parole

Position: Administrative Assistant IV - Institutional Parole - Angleton Institutional Parole (714698)

Job Description - Administrative Assistant IV - Institutional Parole - Angleton Institutional Parole (714698) )

Job Description

Administrative Assistant IV - Institutional Parole - Angleton Institutional Parole (714698)

Organization

BOARD OF PARDONS & PAROLE

Primary Location

United States-Texas-ANGLETON

Job

Office and Administrative Support

Employee Status

Regular

Schedule

Full-time

Travel:
No

Salary/Salary Range: $3,512.27 (RET 2.5% Less)

Pay Basis

Monthly

Hazardous duty/Longevity Pay:
Longevity Pay

Work Site Visits:
No

Study Material:
No

Overtime Status

Non-exempt

Job Posting Closing Date

Jan 6, 2026, 5:59:00 AM

JOB SUMMARY

Performs highly complex administrative support work. Work involves coordinating the dissemination of information; developing filing systems; and coordinating administrative support work. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

• Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; and participates in the planning and execution of an agency program.
• Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; and develops and maintains filing, record keeping, and records management systems to include automated information systems.
• Coordinates work with local, state, and federal agencies and private organizations; provides liaison with the supervisor, board members, executives, officials, and the public; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures.
• Develops administrative and technical assistance policies and procedures; assists in researching technical and policy issues; researches, composes, designs, and edits agency publications to include forms, manuals, and reports; and compiles and edits data for charts, graphs, and databases, makes calculations, and prepares summaries and reports.
• Prepares requisitions, agendas, and itineraries; schedules and coordinates meetings, interviews, and conferences; makes travel arrangements and prepares related documentation; and provides technical assistance to others.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

• Graduation from an accredited senior high school or GED equivalent.
• Two years full-time, wage-earning clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by CHEA or by the United States Department of Education may be substituted for each six months of experience.
• Parole processing experience preferred.
• Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://(Use the "Apply for this Job" box below)..html

B. Knowledge and Skills

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in administrative problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files and reports.
• Skill to provide liaison with other staff, officials, executives, and the public.
• Skill to plan, organize, and coordinate meetings, hearings, and interviews.
• Skill in the electronic transmission of communications.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment…