Event Operations Coordinator

Title :
Event Operations Coordinator(Disabled)

Department :
Procurement & Logistics & Technical Services

Location :
Ankara (Onsite)

Responsible for planning, organizing, and executing end-to-end operational processes for Medex Group companies’ participation in domestic and international events and congresses. Ensures operational excellence by effectively managing all event materials and vendor processes.

• Graduate of at least an Associate Degree
• Preferably 0–2 years of professional experience in event operations, tourism, logistics, or procurement
• Preferably proficient in English at a level sufficient to manage operational processes
• Proficiency in MS Office applications, particularly Excel
• Strong attention to detail
• Strong teamwork skills
• Ability to work in a structured and organized operational environment
• Organized, disciplined, and responsible working style

• Coordinate end-to-end operational processes for domestic and international congresses, seminars, and corporate events
• Organize travel, accommodation, transfers, registration, and overall event logistics
• Develop and manage event calendars while ensuring effective cross-team coordination
• Ensure seamless execution of all event phases (pre-event, on-site, and post-event)
• Manage communication with internal teams, external stakeholders, and participants, addressing all operational needs
• Oversee vendor relationships (hotels, agencies, transport, visa services) and support cost–quality optimization in collaboration with procurement
• Manage event materials and inventory, including tracking, logistics, setup, and stock continuity
• Monitor budgets, maintain documentation, and provide post-event reporting with improvement recommendations