Administrative Assistant

Our Client, an Agriculture Products company, is looking for an Administrative Assistant I – Support for their Ankeny, IA/Hybrid location.

• Responds to standard inquiries from internal and external customers.
• Refers complex requests to appropriate staff members.
• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution.
• Maintains and updates established web sites with the assistance of basic web publishing software applications.
• Prepares and maintains documentation of department processes.
• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures.
• Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed.
• Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers.
• Files documents in accordance with defined procedures for on-site storage as well as long-term archiving.
• Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination.
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department.
• Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.

• Experience using Microsoft office tools (Outlook, Word, Excel, and Teams in particular)
• Looking for 1-3 years of experience in an administrative role
• Must have good written and verbal communication skills
• Must have good attention to detail
• Must have experience with calendar management
• Must have experience with handling travel arrangements
• Must be organized

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.