Engineering Services Coordinator

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This position will work directly with the operations and engineering team on purchasing, coordinating materials, equipment, and inventory, plus provide basic assistance with project coordination activities.

Procurement

• Work with internal and external vendors, customers, contractors and suppliers to procure needed parts and equipment for engineering projects, maintenance, repairs, supplier installs, rebuilds, and location upgrades.
• Create and maintain vendor accounts.
• Create, maintain and track all engineering requisitions and POs through receiving and project closeout.
• Verify that all purchasing is in line with company procedures, approval methods, and project budget goals.
• Support engineering and operations on purchasing and project budget alignment and update changes to purchase orders which may relate to BOMs, project schedules, quantities, delivery dates, etc.
• Review purchase order confirmations with suppliers for delivery dates, accurate pricing and confirm when orders have been shipped/received.
• Obtain requested material/supplier information and inform the interested party (within the company) in a timely manner.
• Maintain vendor records and update relevant departments with changes. Obtain competitive quotes for materials based on quality, service, lead time and cost.

Project Management

• Support all appropriate individuals and groups within APC engineering and operations with general project tracking, scheduling, budgeting and task support.
• Maintain the project tasks sheet to ensure proper communications of priorities, budgets, and scheduling of timelines.
• Work directly with the engineering team to close out projects.

Additional Duties

• Maintain engineering standard documents: coordinate approved changes and maintain document control.
• Track and schedule the refurbishment of used parts and equipment coming back from collection sites to be used in installs at a later date.
• Manage and track spare parts and equipment inventory to make sure we have the right items on hand and to ensure a high level of inventory accuracy.
• Maintain engineering vehicle as needed (oil change, tires, washing, etc.).
• Analyze, prepare and distribute reports on order status and material overages/shortages.
• Provide oversight of the engineering warehouse, inventory, utilities and general building upkeep.
• Complete warehouse inventory management along with tracking both shipments and receiving.
• Requires travel in a company vehicle to warehouse in Boone, IA.

• Ability to work collaboratively with the engineering team.
• Ability to work independently, set priorities, solve complex problems and determine work assignments.
• Strong knowledge of purchasing systems and procedures to ensure a smooth transition from requisition to receipt.
• Knowledge and ability to understand and effectively operate technology tools such as Microsoft Office (Word, Excel, PowerPoint) and other company specific software.
• Strong organizational, communication and time management skills to handle multiple tasks.
• Previous experience in inventory management preferred.
• Ability to handle confidential information.
• Ability to meet deadlines and have strong attention to detail.
• Ability to read, write and understand the English language.
• Ability to receive and maintain a valid driver’s license.
• Ability to interpret and work from oral and written instructions.
• Ability to effectively communicate both orally and in writing with APC personnel, contractors, vendors, suppliers, and other business related contracts.
• Ability to work overtime when required.

Education: High school diploma or GED certification required. Associate’s degree, Bachelor’s degree or equivalent amount of work experience preferred.

Experience: 2-5 years of engineering or project coordination experience preferred. Auto Cad skills desirable.

Note:

This is not necessarily an exhaustive list of the job duties and requirements associated with this job, but is intended to represent an accurate reflection of the current job.

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Full-time