IP Finance & Accounts Receivable Specialist

The University of Michigan is one of the world's most powerful engines for scholarly research, service, and impact. Sustaining and supporting the University's robust research enterprise is vital for maximizing innovation and economic development. As a service and resource for innovative investigators interested in the commercialization of research, Innovation Partnerships is a unit of the Office of Research that plays a central role in helping to ensure that society realizes the benefits of the research conducted on campus.

Innovation Partnerships enhances research discoveries to encourage licensing and broad deployment with existing businesses and newly formed U-M startups. Innovation Partnerships has earned a reputation for performance among the top 10 of all universities through providing responsive, professional service to our inventors and industry partners.

Patent Expense and License Revenue Billing

• Manage the end-to-end billing process for both patent expense reimbursement and monthly license revenue, ensuring accuracy at every step
• Generate accurate invoices for licensees and co-owners, with a focus on completeness and compliance with financial terms
• Create and maintain revenue records in Sophia (our IP management system)
• Investigate and resolve billing discrepancies with careful attention to financial accuracy
• Generate reports to support analysis, billing accuracy, and forecasting as needed
• Track and manage reimbursement terms for new and amended licenses

Accounts Receivable Support

Send reminders and initial outreach for past-due invoices

Work with licensees to resolve payment issues or disputes

Collaborate with the finance team to elevate issues as needed

Maintain detailed documentation of communications and AR status

Support financial analysis and reporting related to outstanding balances

Team Support & Cross-Training

Serve as a backup for other operational finance staff when needed

Cross-train with teammates to ensure continuity and shared knowledge

Support special projects or process improvements as needed

Innovation Partnerships is looking for a detail-driven, financially savvy professional to join our business operations team as an IP Finance & Accounts Receivable Specialist
. This role is perfect for someone who thrives on accuracy, loves solving problems, and enjoys work that requires a steady rhythm with occasional pivots.

In this role, you'll be responsible for managing invoicing and accounts receivable related to patent expenses and licensing revenue. You'll issue invoices, track payments, follow up on overdue accounts, and help make sure our systems (including our IP management system) are always in sync with our financial ledgers. But it's not just transactional - this role requires judgment, initiative, and an ability to navigate exceptions to the rule.

This position is currently part of a team that employs a hybrid work environment, and you'll be expected to come into the office at least 2 days per month. We value autonomy, flexibility, and a sense of purpose in the work we do. If you're someone who loves getting things right and appreciates the downstream impact of well-managed finances, we'd love to hear from you.

• Bachelor's degree or equivalent combination of education and experience
• At least 2 - 5 years of relevant experience in accounts receivable, financial analysis, or similar roles
• Solid understanding of financial/accounting principles
• Experience with invoicing, payments, and journal entries
• Proficiency in Microsoft Excel (formulas, filters, etc.)
• Strong organizational and communication skills
• Ability to work independently in a remote/hybrid setting
• Tech-savvy and comfortable navigating multiple systems

• You have a strong foundation in finance or accounting. You understand invoicing, journals, vouchers, and how receivables flow.
• You are detail-obsessed and take pride in accuracy, especially when dealing with numbers.
• You know how to work independently and manage your own to-do list with a good deal of autonomy.
• You are comfortable with ambiguity. Standard processes are great, but you can navigate (or ask for help with) exceptions.
• You like problem-solving and you've usually got a thoughtful solution in mind.
• You check your email, and you respond to it. You know clear, timely communication is part of staying accountable, especially when accuracy and follow-through…