Executive Assistant to Vice Provost Enrollment Management

Executive Assistant to the Vice Provost for Enrollment Management

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Executive Assistant to the Vice Provost for Enrollment Management (VPEM) serves as a trusted strategic and administrative partner, providing seamless executive support in a dynamic, fast-paced environment. Reporting to the Chief of Staff, this role manages complex scheduling, communications, and travel while ensuring effective information flow and alignment with division-wide priorities. The Executive Assistant prepares executive briefings, tracks key initiatives, and supports high-level correspondence and presentations on behalf of the VPEM with professionalism, sound judgment, and discretion.

The University of Michigan is a premier public research university with more than 53,488 students, including 35,358 undergraduates, and is firmly committed to serving the people of Michigan, and the world, through preeminence in creating, communicating, preserving and applying knowledge, art, and academic value. U-M is in high demand, with a record 115,957 undergraduate first-year and transfer applicants in fall 2025 and 9,711 incoming undergraduate students enrolling.

Reporting to the Provost and Executive Vice President for Academic Affairs, the Office of Enrollment Management (OEM) manages U-M's enrollment function to efficiently optimize students' experiences throughout their engagement, from prospect to alumni. The division collaborates with campus partners, faculty, and staff in support of the university's mission.

OEM comprises a dedicated team of more than 200 full-time staff members and more than 400 additional student and temporary staff and is structured in five operational units - the Office of Undergraduate Admissions, the Office of Financial Aid, the Office of New Student Programs, the Office of the Registrar, and OEM Administration. OEM strives to provide excellence in access and support to inspiring learners who will challenge the present and enrich the future.

Administrative support

• Serve as a trusted executive partner to the Vice Provost for Enrollment Management, providing high-level administrative, operational, and strategic support in a dynamic, fast-paced environment.
• Anticipate information and preparation needs for high-stakes meetings and engagements, proactively developing agendas, briefing materials, and summaries to support effective decision-making.
• Proactively manage and optimize the VPEM's complex calendar and schedule, coordinating with internal and external stakeholders and aligning appointments with strategic priorities and institutional deadlines.
• Lead planning and logistics for high-profile internal and external engagements, including visits by senior leaders and external partners, ensuring seamless coordination of materials, briefing documents, and follow-up.
• Serve as a central coordination point between OEM and the President's Office, Provost's Office, Deans and other senior leadership, facilitating administrative workflows, meeting logistics, and consistent communication across offices.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, reimbursements, and expense reconciliation, while anticipating adjustments and resolving issues efficiently.
• Manage multiple competing priorities and deadlines with professionalism and flexibility, working collaboratively across OEM and campus partners to advance divisional goals.
• Provide functional leadership and guidance to OEM administrative and front desk staff, offering informal mentoring, promoting best practices, and supporting a high standard of service and consistency across the division.

VPEM Communications Support

• Represent the VPEM and the Office of Enrollment Management in internal and external interactions, meetings, and communications, exercising professionalism, discretion, and sound judgment.
• Draft, edit, and coordinate high-level communications on behalf of the VPEM and Chief of Staff, including correspondence, presentations, and talking points, ensuring alignment with leadership voice and strategic priorities.
• Prepare executive summaries, briefing materials, and speeches, synthesize complex information, track key decisions, and ensure timely follow-up on strategic initiatives.
• Support preparation for Regents, Board, and other high-stakes external engagements, coordinating materials, messaging, and logistics in collaboration with senior leadership.
• Anticipate emerging issues and respond appropriately on behalf of, or in close collaboration with, the VPEM and Chief of Staff, while maintaining accurate, confidential electronic and paper records.

Project support

• Support the Chief of Staff and VPEM on confidential, mission-critical…