Executive Assistant

We are seeking a highly capable Executive Assistant to the CEO who can act as the CEO’s direct representative—conducting research, making calls, managing communication, coordinating tasks, and executing decisions with accuracy and confidence. This role requires someone who follows instructions thoroughly, handles responsibilities independently, and completes tasks from start to finish with minimal oversight. This position is ideal for someone who is organized, assertive, highly dependable, and capable of representing the CEO professionally.

• Act as the CEO’s representative in communication with contractors, vendors, lenders, designers, inspectors, and hospitality partners
• Make calls, send emails, and handle follow-up tasks on behalf of the CEO
• Conduct research on properties, vendors, materials, zoning, travel, and STR data
• Prepare due diligence summaries, comparison sheets, spreadsheets, and decision memos
• Execute assigned tasks fully, ensuring accuracy, completeness, and reliability
• Manage personal + business calendars, appointments, and logistics
• Coordinate inspections, maintenance visits, walk-throughs, vendor schedules, and deliveries
• Prepare itineraries, reservations, and travel logistics
• Draft professional communication in the CEO’s tone and voice
• Maintain confidentiality with all business and personal matters
• Keep digital files, documents, and records organized and updated
• Maintain task-tracking systems and ensure nothing is missed

• Experience in real estate, hospitality, or construction
• Strong research and analytical skills
• Proven ability to follow instructions and complete tasks thoroughly
• Excellent written and verbal communication
• Comfortable making calls, resolving issues, and speaking with vendors/contractors
• High discretion, reliability, and professionalism
• Highly organized with strong attention to detail
• Tech-savvy

$65,000-$95,000 per year