Department Operations Administrator

Connecting talent with opportunities @Altair

Department Admin

Job Summary:

Our client in Ann Arbor, MI is looking for a Department Admin. This is a contract position.

General administrative support duties for PTT Department, working collaboratively with GM, Dept TM’s and collaborating with other PT Div. Admins. Duties include but are not limited to:

• New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff.
• Maintaining Dept. organization chart (with GM).
• Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings.
• Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins).
• Budget Management (Direct Funding, Indirect/Operations Budget & Capex).
• Indirect/Operating Budgets.
• Attend budget meetings as required. Monthly status reporting to GM/PTT Mgrs.
• Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, receipting for payment, and PO reconciliation to expenditures.
• Monthly accrual preparation and submission.
• Budget corrections (reclasses) – preparation & submission of correction request.
• Direct Budget (Annual Job Requests).
• Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.
• Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.
• Capital Budget.
• Working collaboratively with project leads, input POR’s and track status.
• Assisting annual FADAR (Fixed Assets) maintenance activities.
• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
• Assisting in coordinating Exec/Guest/Japan Visitor tours.
• Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements).
• Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.
• Arranging travel as required through Our Client’s travel agency.
• Assisting PTT GM & Managers in Special Projects as required.
• Cross-company communications at all organizational levels to support department operations and problem resolution.
• Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.
• Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities.

• 3+ years of general office/department support experience.
• Excellent verbal, written, interpersonal and customer service skills.
• Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.
• Strong ability to work independently and collaborate with other team members.
• Ability to effectively communicate with team members at all levels within the organization.

• Strong accounting/financial background.
• Knowledge/proficiency with SAP/Ariba is strongly preferred.

• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business “First”
• Embrace Diversity and Take Risks

• 401(k) with matching contributions
• Paid Time Off
• Employee Discounts
• Free training on all Altair products

Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver…