Executive Assistant to Vice Provost Enrollment Management

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Executive Assistant to the Vice Provost for Enrollment Management (VPEM) serves as a trusted strategic and administrative partner, providing seamless executive support in a dynamic, fast-paced environment. Reporting to the Chief of Staff, this role manages complex scheduling, communications, and travel while ensuring effective information flow and alignment with division-wide priorities. The Executive Assistant prepares executive briefings, tracks key initiatives, and supports high-level correspondence and presentations on behalf of the VPEM with professionalism, sound judgment, and discretion.

• Serve as a trusted executive partner to the Vice Provost for Enrollment Management, providing high‑level administrative, operational, and strategic support in a dynamic, fast‑paced environment.
• Anticipate information and preparation needs for high‑stakes meetings and engagements, proactively developing agendas, briefing materials, and summaries to support effective decision‑making.
• Proactively manage and optimize the VPEM’s complex calendar and schedule, coordinating with internal and external stakeholders and aligning appointments with strategic priorities and institutional deadlines.
• Lead planning and logistics for high‑profile internal and external engagements, including visits by senior leaders and external partners, ensuring seamless coordination of materials, briefing documents, and follow‑up.
• Serve as a central coordination point between OEM and the President’s Office, Provost’s Office, Deans and other senior leadership, facilitating administrative workflows, meeting logistics, and consistent communication across offices.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, reimbursements, and expense reconciliation, while anticipating adjustments and resolving issues efficiently.
• Manage multiple competing priorities and deadlines with professionalism and flexibility, working collaboratively across OEM and campus partners to advance divisional goals.
• Provide functional leadership and guidance to OEM administrative and front desk staff, offering informal mentoring, promoting best practices, and supporting a high standard of service and consistency across the division.

• Represent the VPEM and the Office of Enrollment Management in internal and external interactions, meetings, and communications, exercising professionalism, discretion, and sound judgment.
• Draft, edit, and coordinate high‑level communications on behalf of the VPEM and Chief of Staff, including correspondence, presentations, and talking points, ensuring alignment with leadership voice and strategic priorities.
• Prepare executive summaries, briefing materials, and speeches, synthesize complex information, track key decisions, and ensure timely follow‑up on strategic initiatives.
• Support preparation for Regents, Board, and other high‑stakes external engagements, coordinating materials, messaging, and logistics in collaboration with senior leadership.
• Anticipate emerging issues and respond appropriately on behalf of, or in close collaboration with, the VPEM and Chief of Staff, while maintaining accurate, confidential electronic and paper records.

• Support the Chief of Staff and VPEM on confidential, mission‑critical initiatives, independently investigating issues, resolving problems, and partnering with the OEM leadership team to advance strategic priorities.
• Manage a portfolio of executive‑level initiatives, developing and maintaining project plans, timelines, dashboards, and status updates; tracking dependencies, risks, and deliverables to support informed executive decision‑making.
• Synthesize complex and sensitive information into clear executive summaries and briefing materials, enabling efficient review and strategic action by senior leadership.
  Provide administrative…