Administrative Assistant

Overview

Rovi Sys at a Glance

Rovi Sysis a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, Rovi Syshas served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction.

We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self‑motivated, have excellent communication and computer skills, and a strong orientation to serving our customers.

This role is tied to a ~2-year project assignment. Continued employment beyond the project would require relocation to another company site.

About the Opportunity

A successful administrative assistant candidate should possess the following skills, experience, and responsibilities:

• Scheduling appointments and maintaining calendars
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Providing support to other departments and team members as needed.
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
• Organize company lunches to be brought to the office/Site
• Mail, Shipping and Receiving
• Data entry and record‑keeping
• Helping with creating, submitting, and receiving purchase orders
• Performing office safety check
• Greeting all customers/guests who visit the office
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Support Project Manager with project Invoicing submission
• Filing and organizing documents. Document submission to General contractor
• Coordinate Employee site access

• High School Diploma
• Must have prior administrative experience at least 2+ years.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize.
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment.
• Strong problem‑solving and decision‑making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments.
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record‑keeping systems
• Must be dependable, able to follow instructions, respond to management direction.
• Able to lift parcels up to 50lbs.

• Competitive Hourly Rate: $23-24hr, depending on experience
• Full Benefits Package: Medical, dental, and vision coverage
• Retirement Ready: 401(k) with company match
• Time Off: Generous PTO which includes vacation, holidays, unlimited personal time
• Grow With Us: Ongoing training, certifications, and professional development support