Executive Coordinator

Executive Assistant To Co-Founders

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents e than 200,000 developers and 1,300+ organizations build voice offerings that are 'Powered by Deepgram', including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram's voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency.

Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

This is a rare chance to support Deepgram's two co-founders, our CEO and CTO. You'll report to their Executive Assistant and learn from her. You'll see how a high-growth executive office runs from the inside, and you'll take ownership of the execution that keeps it moving. Demand on our executives' time is growing fast. Your job is to own scheduling, travel, logistics, and office operations, so the Executive Assistant can focus on the strategic side of how the CEO and CTO spend their time.

As we automate more of the administrative work with AI, more of that strategic work opens up for you too. You'll also join as Deepgram builds out executive support across the company, with recent additions of executive assistant and business partner roles across several functions. You'll help build the shared systems and standards for executive and cross-functional operations across Deepgram.

This role is for someone who takes pride in getting the small details right and is motivated by knowing their contributions to the larger mission of the company are highly impactful. Priorities shift constantly and much of the work is time-sensitive. For executives moving at this pace, whether the details were handled often decides whether it's a good day or a bad one.

What You'll Do

• Own scheduling for the CEO and CTO: turn the steady stream of internal meeting requests into a clean, conflict-free calendar that follows the priorities set by the Executive Assistant
• Plan and manage complex travel end to end, and recover quickly when plans change
• Support inbox management for the CTO and triage for the CEO: resolve the routine and escalate anything that needs executive judgment
• Run day-to-day office operations in Ann Arbor: be the in-person point of contact, handle supplies, vendors, and visitors, and keep the space running smoothly
• Plan logistics for leadership offsites, executive dinners, and team events
• Keep expenses, reimbursements, and corporate card reconciliation current and clean
• Use AI and automation to take manual work out of scheduling, inbox triage, and meeting prep, and share what works with the wider executive support team

You'll Love This Role If You

• Want to learn how an executive office runs by working side by side with an experienced Executive Assistant
• Get real satisfaction from a week where nothing slipped through the cracks
• Get excited about using AI to create efficient processes for repetitive admin tasks
• Like saying yes, asking questions, rolling up your sleeves, and figuring it out
• Would rather be in the office with your team than support from a distance

It's Important to Us That You Have

• At least one role directly supporting an executive, with hands-on ownership of calendar management and travel booking
• Exceptional attention to detail, including scheduling across time zones
• Daily, hands-on use of AI tools in your work, and real enthusiasm…