Administrative Coordinator II - Pediatrics Academic Medicine

Location

SAINT LOUIS, MO 63110

40

Provides administrative assistance to the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health as well as general office support for the Division of Academic Pediatrics.

This position’s primary schedule is Monday - Friday, 8am - 4:30pm.

Primary

Duties & Responsibilities:

• Anticipates and prepares materials needed by the Division Chief for conferences, meetings, appointments and telephone calls.
• Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar.
• Manages calendar of Division Chief; schedules appointments and takes meeting minutes as needed.
• Coordinates on-site visits and interviews for faculty and division staff.
• Supports Clinical Manager with onboarding new faculty and staff.
• Assists with faculty appointments, tenure and promotion tracking, including organization of letters, packets, and letters of recommendation.
• Provides additional administrative support for division including quarterly meetings, any catering needs, faculty travel reimbursement, supplies management and ordering, and other needs as they arise.
• Assists with faculty call schedule.
• Manages division files to ensure documents remain updated and organized.
• Provides administrative assistance with two small grants.
• Ensures paperwork remains stocked and organized in clinic space.
• Other administrative duties as assigned.

Working Conditions:

Job Location /

Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications
** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education:

No additional education unless stated elsewhere in the job posting.

Certifications
** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Computer Literacy, Critical Thinking, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizing, Payroll Systems, Supervision, Workday Software, Working Independently

G08-H

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority…